James:

We found the Shipping Module to be helpful with the 249 (and counting) separate truck trips we have made moving artifacts to our new facility in Virginia. It has helped us plan loads, create manifests (using Crystal Reports) and relocate the artifacts. We tracked a lot of logistics, too (heavy equipment and personnel needs etc.) and used the media section to image techniques used in securing loads. It also helped us produce a presentable report to the front office on progress. Feel free to contact me for details.

Tom Yarker

Smithsonian Institution

National Air and Space Museum

Collections Information Service

202.633.2381

From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of James McGregor
Sent: Tuesday, March 13, 2007 8:09 AM
To: [log in to unmask]
Subject: Large scale object moves - tracking of objects

Dear TMS Users

Large scale object moves

We’re just about to embark on the packing of some 15,000 objects (Fine and Decorative Arts) from our Museum for major re-building work which will last for some 2 years.

I wonder if anyone has advice on a location structure for tracking object moves – ie crate numbering, global object moves etc.The aim is to use TMS as the primary authority for all packing and moves during this period – we still have outgoing loans during the closure period so I’m obviously keen to be able to track all objects at all times.

If you have gone through a large move any advice as to a workable location structure and best practice for object tracking etc would be very gratefully received either on or off list.

Regards

James McGregor

Keeper of Fine and Decorative Art