POSITION
POSTING
Collections
Management Assistant
CRYSTAL
BRIDGES
MUSEUM of AMERICAN ART
Crystal Bridges Museum of American Art in Bentonville, AR
seeks a full time Collections Management Assistant to provide general support
on projects related to collections management, including data entry, assistance
with basic artist/object research, digital imaging, cataloguing and other
administrative duties. The duties of this position will vary and grow as the
museum moves through the early stages of its life cycle. Therefore, the ideal
candidate will be detailed-oriented, accurate, computer literate and
comfortable with change. This non-exempt position will report to the Chief
Curator and will receive functional instruction from the Collections
Coordinator.
Major Duties and Responsibilities
(Essential Functions)
- Collections Database
- Input and assure
accuracy of basic object information for new acquisitions
- Update/revise basic
object information as needed for existing collection
- Assist in
generating monthly management reports
- Scan and/or prepare
information (such as provenance, literature, exhibition history,
condition reports and conservation treatment records) available from
object file or other sources for entry into collections database
- Create new reports
upon request
- Assist in setting
up database thesaurus to facilitate searches
- Rights and
Reproduction
- Respond to initial
reproduction inquiries for publicly announced art works
- Prepare draft of
reproduction contracts for internal review
- Coordinate
correspondence with requestors
- Coordinate fee
payments with Accounting Coordinator
- Create reproduction
contract hardcopy file
- Assist in research
of image copyrights
- Maintain rights and
reproduction tracking log
- Coordinate tracking
of publications received through reproduction contracts with library
personnel
- Maintain rights and
reproduction information in collections database
- New Acquisitions
- Track status of
pending purchases
- Assist in obtaining
images and other object-related information for new acquisitions
- Create hardcopy
object files for new purchases
- Maintain log of
primary acquisition documents
- File originals of
acquisition-related documents in safe deposit box
Major Duties and Responsibilities
(Essential Functions) – continued
- Collection Images
- Label and catalog
CD’s and DVD’s containing art object, construction site and
exhibition imagery
- Maintain
transparency tracking system
- Assist in
maintenance of digital image archives by function (press, rights and
reproduction, exhibitions, etc.
- Other General Duties
- Assist in creation
and maintenance of hardcopy loan files
- Assist with art
storage facility inventories and maintenance of inventory records
- Assist in
maintenance of detailed object location data
- Assist in tracking
of object and frame conservation projects
- Act as courier
periodically
- Other duties as
assigned
Minimum Education, Skills, and
Abilities
- Bachelor’s
degree from accredited college or university required, with course work in
art, history, museum studies or related field preferred
- Minimum of 2 years relevant
experience preferred
- Database experience,
especially with TMS, a plus
- Proficiency in use
of Word and Excel Microsoft Office applications
- Knowledge of
principles and procedures of filing and record keeping
- Strong
organizational skills
- Strong analytical
skills
- Ability to work
independently and with initiative
- Ability to
multi-task and think critically
- Excellent oral and
written communications skills
- Enthusiasm about
being a member of a team developing a major new art museum with a strong
visitor-centered community dynamic
- Highest ethics as
they relate to all aspects of business
- Ability to
understand and maintain the highest levels of confidentiality
Work Environment
Position requires standing for prolonged periods of
time, sitting at desk and utilizing a computer for prolonged periods of time,
and good eye/hand coordination. Position requires physical condition necessary
for light to moderate lifting. Position may require periodic travel.
Entry salary range for this position is $14.00/hr - $16.83/hr. Crystal
Bridges offers a generous benefits package. No relocation reimbursement
offered for this position. Interested candidates should submit resume online,
or by mail to:
Human Resources
Crystal
Bridges Museum
of American Art
PO Box
1169
Bentonville,
AR 72712
No phone calls please.
AN EQUAL OPPORTUNITY EMPLOYER