I built a custom view that uses the public access toggle in the Location Authority to export either the gallery name or “Not on view” for exporting data to our website. You might be able to create a list view that includes this field, and then restrict access to the Location and Movement module.
Chad M Petrovay
Collections Database Administrator
P: 410.547.9000 x266
-----Original Message-----
From: The Museum System (TMS)
Users [mailto:[log in to unmask]] On
Behalf Of Rob Morgan
Sent: Monday, June 02, 2008 4:06
PM
To: [log in to unmask]
Subject: Access to Locations
Hello TMS Administrators and Users,
How does your institution handle internal access to object locations? For example, if your PR department gets a call from the press (i.e., a reporter calling after hours wanting to know how many works by Robert Rauschenberg are on view), can your visitor services or PR staff get that information directly from TMS, or do they have to go through the Registrar’s Office, a curator, etc., etc.?
Here at the BMA, we block PR and visitor services from seeing locations. We came to this decision b/c we don’t want PR and visitor services seeing locations for objects in storage aka off view locations. Unfortunately, in TMS, we can’t give PR and visitor services read access to on view locations, and no access to off view locations. The current configuration of TMS allows read, write, or no access to all locations. Maybe Gallery Systems can change locations security, allowing us to differentiate between locations on view and locations in storage/off view.
Finally, my last two questions, what departments at your museum have read only access to locations? What departments have write access?
Thanks everyone,
Rob Morgan
TMS Database Administrator
Baltimore Museum of Art (BMA)
443.573.1735