As many of you know, today is my last day with the Guggenheim Museum. I will begin my new job next Monday, when I will be taking over Eliza Sparacino's role (Manager of Collection and Exhibition Technologies) at The Museum of Modern Art.

I am hopeful that one of you wonderful people will take over for me at the Guggenheim, in a post that I have truly enjoyed and with a database that I hope to have left in pretty good shape!

If you have any questions about the job, please feel free to contact me at my personal email address: [log in to unmask] I'll be signing onto the list from MoMA next week!

All the best,
Jeri

JOB DESCRIPTION

Position Title:         Manager, Collection and Exhibition Information
Department:             Exhibition and Collections Management
Reports To:             Director of Program and Operations, Affiliates
FLSA Status:            Exempt
Location:               345 Hudson Street
Date:                   June 2, 2008

Position Summary:

• This position has primary responsibility for managing the Guggenheim’s electronic collection and exhibition information, and plays a critical role in the development, maintenance and usage of a comprehensive data management program.
• Working closely with museum staff in the Registrar, Curatorial, Conservation and Exhibition Management departments, this position will define data management needs, provide data entry guidelines, and be responsible for data integrity in the museum’s collection and exhibition database, The Museum System (TMS). This position will work closely with the Application and Database Administrator for TMS to ensure that all IT functionality is provided, that reports are designed to enhance staff efficiency and productivity, and that staff receive appropriate TMS training.
• This position will oversee the communication of Guggenheim data standards to the network of Guggenheim museums, as well as assist with the development and documentation of affiliate-specific data management guidelines.

Supervisory Responsibilities:

This position manages the Assistant Manager for Exhibition Information (a temporary position through October, 2008), and jointly oversees 2 inventory data entry specialists together with Director of Registration and the Chief Conservator through the life of the inventory project (December, 2009). In addition, this position will oversee interns in the TMS area.

Key Responsibilities:
[This position description does not promise or imply that the functions listed are the only duties to be performed or that the position may not change or be eliminated. Employees are always expected to follow their supervisor’s instructions and to perform the tasks requested by their supervisors.]

• Organize and lead TMS user group meetings to discuss data management and reporting goals, and to determine where information is incomplete or otherwise in need of attention.
• Actively promote TMS use. Together with the Assistant Manager of Exhibition Information and the Application and Database Administrator for TMS, train new TMS users and provide helpdesk and first-level support.
• Provide quality assurance through daily review of audit reports, close attention to major data entry projects, and periodic general reviews of all data areas. Identify and manage data scrubbing projects.
• Together with the user groups and the Application and Database Administrator for TMS, develop new TMS Crystal Reports and maintain standards for existing TMS Crystal Reports. Work within SQL Server to run queries, updates and create SQL Views for use with TMS and Crystal Reports.
• In consultation with the Registrar and Art Services staff, develop data entry rules and reports for the TMS Shipping module, providing specialized staff training and support to expand the use of TMS as a tool for Registrar workflow.
• Oversee integration of TMS for public access on the collection and licensable image pages of the museum’s website, in conjunction with Publications and Information Technology departments.
• Maintain system administration and configuration, including application settings, security groups and new user accounts.
• Identify and elevate technical issues to SQL DBA, network administrator, or software vendor, as appropriate. Coordinate with Information Technology on system hardware, upgrades and SQL development. Act as primary contact with TMS vendor, Gallery Systems, New York.

Qualifications and Requirements:
[To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.]

• Bachelor’s degree (Master’s degree preferred), preferably in Art History, library/information studies, museum studies or related field.
• Proven expertise with The Museum System (TMS) or other collections and exhibitions management database.
• Demonstrated familiarity with thesauri, documentation standards, and cataloguing and image management standards.
• Strong relational database skills (Access and SQL Server preferred).
• Knowledge of Crystal Reports software preferred.
• Excellent interpersonal, organizational, writing, proofreading and analytical skills, with close attention to detail.