Hi All,
My former post at the Guggenheim remains vacant (see below). I hope someone out there is writing a cover letter this weekend. If you're applying for this position or if you're thinking about it, please feel free to contact me with any questions about the job, the database, or about the Guggenheim in general.

Jeri

Jeri Moxley / Manager, Collection and Exhibition Technologies
Collection Management and Exhibition Registration
t. 212.708.9599 / f. 212.333.1102 / e. [log in to unmask]
The Museum of Modern Art
11 West 53 Street, New York, NY 10019-5497
<http://www.moma.org/>

Manager, Collection and Exhibition Information
Solomon R. Guggenheim Museum
New York, New York, USA

The Solomon R. Guggenheim Museum is seeking a Manager, Collection and Exhibition Information. This position has primary responsibility for managing the Guggenheim’s electronic collection and exhibition information, and plays a critical role in the development, maintenance and usage of a comprehensive data management program. Working closely with museum staff in the Registrar, Curatorial, Conservation and Exhibition Management departments, this position will define data management needs, provide data entry guidelines, and be responsible for data integrity in the museum’s collection and exhibition database, The Museum System (TMS). This position will work closely with the Application and Database Administrator for TMS to ensure that all IT functionality is provided, that reports are designed to enhance staff efficiency and productivity, and that staff receive appropriate TMS training. This position will oversee the communication of Guggenheim data standards to the network of Guggenheim museums, as well as assist with the development and documentation of affiliate-specific data management guidelines.

Founded in 1937, the Solomon R. Guggenheim Foundation is dedicated to promoting the understanding and appreciation of art, architecture, and other manifestations of visual culture, primarily of the modern and contemporary periods. The Guggenheim realizes this mission through exceptional exhibitions, education programs, research initiatives, and publications. The Guggenheim strives to engage and educate an increasingly diverse international audience through its unique network of museums and partnerships. With nearly three million annual visitors worldwide, the Guggenheim and its network is one of the most visited cultural institutions in the world.

Supervisory Responsibilities:

This position manages the Assistant Manager for Exhibition Information (a temporary position through October, 2008), and jointly oversees 2 inventory data entry specialists together with Director of Registration and the Chief Conservator through the life of the inventory project (December, 2009). In addition, this position will oversee interns in the TMS area.

Key Responsibilities:

• Organize and lead TMS user group meetings to discuss data management and reporting goals, and to determine where information is incomplete or otherwise in need of attention.
• Actively promote TMS use; together with the Assistant Manager of Exhibition Information and the Application and Database Administrator for TMS, train new TMS users and provide helpdesk and first-level support.
• Provide quality assurance through daily review of audit reports, close attention to major data entry projects, and periodic general reviews of all data areas; identify and manage data scrubbing projects.
• Together with the user groups and the Application and Database Administrator for TMS, develop new TMS Crystal Reports and maintain standards for existing TMS Crystal Reports; work within SQL Server to run queries, updates and create SQL Views for use with TMS and Crystal Reports.
• In consultation with the Registrar and Art Services staff, develop data entry rules and reports for the TMS Shipping module, providing specialized staff training and support to expand the use of TMS as a tool for Registrar workflow.
• Oversee integration of TMS for public access on the collection and licensable image pages of the museum’s website, in conjunction with Publications and Information Technology departments.
• Oversee permissions for the New York museum and its affiliates, ensuring appropriate access is approved and granted.
• Identify and elevate technical issues to Application and Database Administrator for TMS or software vendor, as appropriate; coordinate with Information Technology on system hardware, upgrades and SQL development.

Qualifications and Requirements:

• Bachelor’s degree (Master’s degree preferred), preferably in Art History, library/information studies, museum studies or related field.
• Proven expertise with The Museum System (TMS) or other collections and exhibitions management database.
• Demonstrated familiarity with thesauri, documentation standards, and cataloguing and image management standards.
• Strong relational database skills (Access and SQL Server preferred).
• Knowledge of Crystal Reports software preferred.
• Excellent interpersonal, organizational, writing, proofreading and analytical skills, with close attention to detail.

The Guggenheim offers a competitive salary and excellent medical, dental, life, disability and pension plan coverage. Our staff also enjoys generous vacation, sick leave and personal days, access to a variety of cultural institutions, discounts to museum stores and a stimulating and collegial work environment.

Qualified applicants please send your resume and cover letter, including salary expectations, to [log in to unmask] <mailto:[log in to unmask]>. Indicate the job title “Manager, Collection and Exhibition Information” in the subject line. Only those applicants who meet our requirements for this position will be contacted.

The Solomon R. Guggenheim Foundation is an equal opportunity employer.