Hello Rob -

 

We use a combination of the location description field and the location
public access checkbox to give everyone access to on-view locations.
Basically, if the public access checkbox is filled in, then the location
description will display in both label copy view and in emuseum.  The
description of the on view location may be abbreviated, in other words
our location might be On View, Period Rooms, Alexandria Room, but our
description might only say Alexandria Room.

 

The only groups that have access to storage locations are registrar,
curatorial, and conservation.

 

Hope this helps -

 

Ella

 

Ella Rothgangel

Saint Louis Art Museum

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________________________________

From: The Museum System (TMS) Users [mailto:[log in to unmask]]
On Behalf Of Rob Morgan
Sent: Monday, June 02, 2008 3:06 PM
To: [log in to unmask]
Subject: Access to Locations

 

Hello TMS Administrators and Users,

 

How does your institution handle internal access to object locations?
For example, if your PR department gets a call from the press (i.e., a
reporter calling after hours wanting to know how many works by Robert
Rauschenberg are on view), can your visitor services or PR staff get
that information directly from TMS, or do they have to go through the
Registrar's Office, a curator, etc., etc.?  

 

Here at the BMA, we block PR and visitor services from seeing locations.
We came to this decision b/c we don't want PR and visitor services
seeing locations for objects in storage aka off view locations.
Unfortunately, in TMS, we can't give PR and visitor services read access
to on view locations, and no access to off view locations.  The current
configuration of TMS allows read, write, or no access to all locations.
Maybe Gallery Systems can change locations security, allowing us to
differentiate between locations on view and locations in storage/off
view.

 

Finally, my last two questions, what departments at your museum have
read only access to locations?  What departments have write access?

 

Thanks everyone, 

Rob Morgan

TMS Database Administrator

Baltimore Museum of Art (BMA)

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443.573.1735