Hello Rob –
We use a combination of the location
description field and the location public access checkbox to give everyone
access to on-view locations. Basically, if the public access checkbox is
filled in, then the location description will display in both label copy view and
in emuseum. The description of the on view location may be abbreviated, in
other words our location might be On View, Period Rooms, Alexandria Room, but
our description might only say Alexandria Room.
The only groups that have access to
storage locations are registrar, curatorial, and conservation.
Hope this helps –
Ella
Ella Rothgangel
From:
Sent: Monday, June 02, 2008 3:06
PM
To: [log in to unmask]
Subject: Access to Locations
Hello TMS Administrators and Users,
How does your institution handle internal access to object
locations? For example, if your PR department gets a call from the press
(i.e., a reporter calling after hours wanting to know how many works by Robert
Rauschenberg are on view), can your visitor services or PR staff get that
information directly from TMS, or do they have to go through the
Registrar’s Office, a curator, etc., etc.?
Here at the BMA, we block PR and visitor services from
seeing locations. We came to this decision b/c we don’t want PR and
visitor services seeing locations for objects in storage aka off view
locations. Unfortunately, in TMS, we can’t give PR and visitor
services read access to on view locations, and no access to off view
locations. The current configuration of TMS allows read, write, or no
access to all locations. Maybe Gallery Systems can change locations
security, allowing us to differentiate between locations on view and locations
in storage/off view.
Finally, my last two questions, what departments at your
museum have read only access to locations? What departments have write
access?
Thanks everyone,
Rob Morgan
TMS Database Administrator
443.573.1735