Hi Noel, We use both fields. Here are our definitions for the fields and examples of how we use each. 1) Edition (Edition Statement): Definition: This field is used to record the edition of an object or group. For individual objects, record specific impressions in relation to the total number printed. For books, portfolios, series or sets, record the edition in relation to other editions published. Examples: Single objects: 1. EDITON 16/40 2. EDITON new edition Book, Portfolio: 3. EDITON third edition, carefully revised and considerably enlarged 4. EDITON 58/250 5. EDITON special edition; twelve copies printed 6. EDITON exemplaire no. 247 7. EDITON 2e ed. Comments: - Transcribe the edition statement in the language of the work and as it is found on the item. - For rare books and other special printed material, enter exact wording if the edition statement is taken from the title page. - If the edition is known but not found on the item, use standard abbreviations and ordinal numerals. Enter ordinal numerals in the form 2nd, 3rd, 4th, etc. 2) State/Proof (Object State): Definition: This field is used to record the specific stage in the development of a print, known to exist in various stages represented by the object being catalogued. Examples: 1. STATE probably a second or later state 2. STATE Hind 27, III 3. STATE artist's proof 4. STATE bon à tirer 5. STATE épreuve hors commerce 6. STATE épreuve spécimen Good luck. Alexis Lenk Coordonnateur, Documentation des Collections Centre Canadian d'Architecture Montréal, Québec (514) 939-7000 ext. 1520 From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Noel Valentin Sent: September 11, 2008 11:54 AM To: [log in to unmask] Subject: "Edition" and "State/Proof" fields - OBJECTS module Dear TMS Users, What data have TMS users been entering in the "Edition" and "State/Proof" fields in the Objects module? Are you entering the impression number (e.g. "1/10") of the print in the Edition field? Or is the Edition field meant to store more detailed information about the edition that this print is part of (e.g. "Entire edition consists of 5 serigraph prints measuring 30 x 24, signed, dated and numbered I-V by the artist, 2 signed and dated artist's proofs, 2 signed and dated printer's proofs and 100 offset prints, signed, dated and numbered 1-100 by the artist"). Thank you, Noel Valentin Registrar EL MUSEO DEL BARRIO 1230 Fifth Avenue New York, NY 10029 Tel: (212) 660 - 7120 Fax: (212) 831 7927 Email: [log in to unmask]