Are any of the Portfolios accessioned? If not I would create a new numbering system just for the virtual objects/portfolios.
We had the same problem: sometimes a pair of earrings were given separate (unrelated) acc numbers. When we put them on the website, it seems ridiculous to have 2 records, so we created virtual object records to manage them. The worst was a string of 16 amulets, each with a different acc number. We tried different methods until I finally settled on the VO.x scheme. This means that we have to enter a string of applicable acc numbers and a sort number to the user defined fields, but it’s made them much easier to handle (and abated my headache!).
Chad M Petrovay
Collections Database Administrator
The Walters Art Museum
600 North Charles Street
Baltimore, MD 21210
P: 410.547.9000 x266
F: 410.837.4846
Exhibitions:
Bedazzled: 5,000 Years of Jewelry on view October 19, 2008 through January 4, 2009
Sonya Clark: Loose Strands, Tight Knots through September 21, 2008
The Special Dead: A Medieval Reliquary Revealed through January 18, 2009
-----Original Message-----
From: The Museum System (TMS)
Users [mailto:[log in to unmask]] On
Behalf Of Melisa Lujan
Sent: Friday, October 31, 2008
12:53 PM
To: [log in to unmask]
Subject: numbering virtual objects
- portfolios
We are in the process of creating virtual objects for portfolios of prints in our collection and linking those virtual objects to the individual prints, which are already catalogued. My question is regarding the numbering of the portfolio/virtual object. In some cases, we received prints from a portfolio at different times and through different donors/donations. Therefore, the prints have different accession numbers. If I want to create a virtual object for a portfolio that is linked to prints that have different accession numbers, how do I number the portfolio/virtual object? Has anyone dealt with this dilemma before and have any suggestions?
Melisa :O)
Assistant Registrar
El Museo del Barrio
1230
212-660-7131
Visit El Museo online at www.elmuseo.org and find out about our exciting programs.
Become a Member or Upgrade Today