Hi Angie, As often as possible (we still have a few records to clean-up too) we create a record for each spouse and link them together with the "see also" relationship of "spouse of". I find it is best to give every person their own record because you never know when you will need to associate them to a record as an individual, rather than as a couple. We then link them individually to the other modules as needed, but do not create a parent record for couple. Good luck. Alexis Lenk Coordonnatrice, Documentation des Collections Centre Canadian d'Architecture Montréal, Québec (514) 939-7000 ext. 1520 -----Original Message----- From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Angela K Steinmetz Sent: October 16, 2008 10:49 AM To: [log in to unmask] Subject: Spouse constituents- how are you recording them? Hi all- The Smart recently converted to TMS from a Filemaker database, and as we are cleaning up constituent records we have many questions on the correct way to enter them. We are looking at our records for spouses currently, and wondering how everyone else is recording this information. Do you just have individual records that are linked as spouses, or do you also have a parent record for both spouses? Thanks in advance, Angie Angela Steinmetz Registrar for Loans and Exhibitions Smart Museum of Art University of Chicago [log in to unmask] -----Original Message----- From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Aylsworth, David Sent: Thursday, October 16, 2008 9:21 AM To: [log in to unmask] Subject: Re: Constituent Type for Artist Collectives Aha! So we can! The things I can learn if I pay enough attention!! Thanks. David -----Original Message----- From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Moxley, Jeri Sent: Sunday, October 12, 2008 4:02 PM To: [log in to unmask] Subject: Re: Constituent Type for Artist Collectives Hi David, Constituent-Constituent relationships can be seen in the Constituents module Hierarchy display - set-up is the same as that for Object-Object relationships. Jeri -----Original Message----- From: The Museum System (TMS) Users [mailto:[log in to unmask]]On Behalf Of Aylsworth, David Sent: Saturday, October 11, 2008 8:58 AM To: [log in to unmask] Subject: Re: Constituent Type for Artist Collectives Hi Noel, Normally we do have separate constituent records for each of the people in a collective, as well as a record for the collective. We can play around with which are displayed or not, but having all of them linked allows for greatest searchability, we think. For instance, we have records for Gilbert Proesch, and George Passmore, as well as for Gilbert & George. On each of their constituent records, we have the appropriate other name as an alternate name which seems to work up to a point when using the FIND CONSTITUENT search, since that searches alternate names as well. Can we add constituents as a "related" constituent on another constituent record? I didn't think that you could with 9.35. We'd like to be able to do this, though. Is it something you can do? David Aylsworth Museum of Fine Arts, Houston ________________________________ From: The Museum System (TMS) Users on behalf of Noel Valentin Sent: Fri 10/10/2008 2:45 PM To: [log in to unmask] Subject: Constituent Type for Artist Collectives Dear TMS users, I am curious to know what Constituent Type you assign for artist collectives (e.g. Guerilla Girls, Los Carpinteros [from Cuba], etc.). If you also create separate Individual constituent entries for the members of the artist collective, what type of Relationship (using TMS' Relationship feature) do you use between the individual constituent and the artist collective constituent entry. Parent-child relationship? Your feedback is greatly appreciated. Noel Valentin Registrar EL MUSEO DEL BARRIO 1230 Fifth Avenue New York, NY 10029 Tel: (212) 660 - 7120 Fax: (212) 831 7927 Email: [log in to unmask]