From: The Museum System (TMS) Users
[mailto:[log in to unmask]] On
Behalf Of Moxley, Jeri
Sent: Sunday, October 12, 2008 5:01
PM
To: [log in to unmask]
Subject: Re: Loaning components
Per loan history, I've used location
purpose = 'loan' to provide a means to build component-level location
history into loan history reports. Per insurance values, the component-level
valuation on the Objects tab of the Shipping module will allow for component-specific
insurance. (ShipCompXrefs.InsuredValue)
-----Original Message-----
From: The
Museum System (TMS) Users
[mailto:[log in to unmask]]On Behalf
Of Kowalski, Heather
Sent: Saturday, October 11, 2008
10:14 AM
To: [log in to unmask]
Subject: Re: Loaning components
We have had a
big problem with loaning components as well. Two of the main problems
are:
- When you attach the entire object to the loan record the
entire object now has a loan history of traveling out of the museum when
in fact just the component traveled, something you can only see in the
location tab.
- You cannot assign individual values to the component
record so when a component item travels overseas, I have to make the value
of the entire record the value of the component so that my crate list and
shipping paperwork are correct.
Is anyone else
dealing with those issues? And have you found a way to assign insurance
values to components that travel in a way that does not assign that value to
everything in the record?
Thanks,
Heather
From: The Museum System (TMS) Users
[mailto:[log in to unmask]] On
Behalf Of Chad Petrovay
Sent: Friday, October 10, 2008
3:48 PM
To: [log in to unmask]
Subject: Re: Loaning components
We have a location called
“LOAN” – so we know when something is traveling as a loan. I
would add the whole record to the Loan record, making a note that only
component X is being loaned – then track the loan using the location,
which only the one page would have…
Chad M Petrovay
Collections Database Administrator
P: 410.547.9000 x266
-----Original Message-----
From: The
Museum System (TMS) Users
[mailto:[log in to unmask]] On
Behalf Of Alexis Lenk
Sent: Friday, October 10, 2008
3:27 PM
To: [log in to unmask]
Subject: Loaning components
Hello,
I was wondering if anyone knows if it is
possible in TMS to manage the loan and transport of an object component. An
example that we have come up against is a multi-page letter (treated as one
object in TMS, with each page being a component) where only one of pages needs
to travel for exhibition.
As far as I can tell, the system only wants
to manage the loan and transport of the whole object, even though the system
does allow different locations for each component.
In the past, we’ve gotten around this
problem by creating our components as individual records (when needed), but I
was wondering if any of the gurus have another solution.
Thanks for your help.
Alexis Lenk
Coordonnatrice, Documentation des
Collections
Centre Canadian d’Architecture
Montréal, Québec
(514) 939-7000 ext. 1520