At the Harvard Art Museum, only our five registrars have access to the Valuation information. This can be frustrating for the curators, but we feel that for security reasons, confidentiality is essential. If they want to know the current valuation for an object, they ask the registrars.

Locations can be seen by registrars. The permanent curatorial staff can see the locations for their individual departments only (and they can only modify their own department's records). Our preparators and a few people who are responsible for finding things in storage can also see locations. Nobody else can see them.

Only registrars can perform moves in TMS, create new Object records, modify object numbers, view and modify Loans, Shipping and Insurance.

Hope this is useful to you!
All the best,

Gillian McMullen
Collections Information Specialist
Collections Management Department
Harvard Art Museum


At 01:03 PM 1/23/2009, you wrote:
I am conducting an informal survey.  Your feedback will be greatly appreciated.
 
What type of rights do curators in your museum have for the following database fields:
 
- Valuation field: Viewing rights only?  Edit rights? None of these rights?
- Storage Location field: Viewing rights only?
 
You can respond off the list if you wish.  My email address is below.
 
Thanks,
 
Noel Valentin
Registrar
EL MUSEO DEL BARRIO
1230 Fifth Avenue
New York, NY  10029
Tel:  (212) 660 - 7120
Fax: (212) 831 7927
Email: [log in to unmask]