Hi, Jay, Although we are real newbies to TMS (and I am really just doing clean up right now), we would like to be included if there is still space. We have a group that is trying to figure out how to store our digital archives and feel that this might be useful. Regards, Mattie Mattie Kelley Director of Collections Management and Senior Registrar Sterling and Francine Clark Art Institute 225 South Street Williamstown, MA 01267 phone: 413-458-0662; fax: 413-458-2336 -----Original Message----- From: The Museum System (TMS) Users [mailto:[log in to unmask]]On Behalf Of Jay Hoffman Sent: Wednesday, May 06, 2009 10:24 AM To: [log in to unmask] Subject: Re: Location for digital works Jeff, As a quick answer - I would say TMS Components should be used when digital works are copied to various forms of backup media. For example, if a digital video file exists on a hard drive as well as backup DVDs, each of these physical objects (disks) can be considered "carriers" of the original work of art, which can exist in more than one place by its digital nature. The physical location of each of the carriers should then be tracked through separate component records, each of which has its own metadata and location history. I think your question touches on digital preservation and may warrant a dialogue beyond the listserv. Would anyone be interested in participating in a GoToMeeting conference call/web presentation to discuss it with others? We would be happy to host and moderate such a discussion if there is interest. Best, Jay Jay Hoffman, CEO Gallery Systems 261 West 35th Street, 12th Floor New York, NY 10001 [log in to unmask] +1.646.733.2733 From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Martin, Jeffrey Sent: Wednesday, May 06, 2009 9:35 AM To: [log in to unmask] Subject: Location for digital works Is anyone using TMS yet to track the location of works that exist as digital files (i.e., computer or video artworks delivered by an artist as files?) At the moment, we have a few works that were delivered on various forms of hard drive, and as long as they reside there, it's not difficult to track them, in theory. When works are moved onto other drives, servers, etc., that are not dedicated-that's what I'm starting to think about. Any suggestions are welcome. Best, Jeff Martin Contract Conservator Hirshhorn Museum & Sculpture Garden