Hi Jay, Digital preservation is definitely on our minds here in Houston, as I'm sure it is all over. I would definitely be interested in how TMS can be used in that. If you set something up, please keep me in mind! I'm one of those who has more to learn than contribute. Thanks, David David Aylsworth Collections Registar Museum of Fine Arts, Houston tel: 713-639-7824 fax: 713-639-7780 From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Jay Hoffman Sent: Wednesday, May 06, 2009 9:24 AM To: [log in to unmask] Subject: Re: Location for digital works Jeff, As a quick answer - I would say TMS Components should be used when digital works are copied to various forms of backup media. For example, if a digital video file exists on a hard drive as well as backup DVDs, each of these physical objects (disks) can be considered "carriers" of the original work of art, which can exist in more than one place by its digital nature. The physical location of each of the carriers should then be tracked through separate component records, each of which has its own metadata and location history. I think your question touches on digital preservation and may warrant a dialogue beyond the listserv. Would anyone be interested in participating in a GoToMeeting conference call/web presentation to discuss it with others? We would be happy to host and moderate such a discussion if there is interest. Best, Jay Jay Hoffman, CEO Gallery Systems 261 West 35th Street, 12th Floor New York, NY 10001 [log in to unmask] +1.646.733.2733 From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Martin, Jeffrey Sent: Wednesday, May 06, 2009 9:35 AM To: [log in to unmask] Subject: Location for digital works Is anyone using TMS yet to track the location of works that exist as digital files (i.e., computer or video artworks delivered by an artist as files?) At the moment, we have a few works that were delivered on various forms of hard drive, and as long as they reside there, it's not difficult to track them, in theory. When works are moved onto other drives, servers, etc., that are not dedicated-that's what I'm starting to think about. Any suggestions are welcome. Best, Jeff Martin Contract Conservator Hirshhorn Museum & Sculpture Garden