This time, I'm INTENTIONALLY replying to the entire listserv (sorry for that unintentional time earlier today) and maybe it's stupid to get too far into features that we don't even have yet, but can Separable Objects be linked to more than one object without creating too much confusion? I'm thinking of a frame that is used on multiple objects over the course of years. I like being able to keep track of its history through the links, but is whether something is separable or not able to be edited without losing the history of links? Does that make ANY sense at all, or should I just call it a day?! David From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Danielle Uchitelle Sent: Tuesday, July 14, 2009 1:59 PM To: [log in to unmask] Subject: Re: Frames as separate objects You can start planning for this feature right now; any object relationship that you currently have can be marked as a separable relationship once you have TMS 9.38 installed. For example, you might currently have a relationship called "Object - Frame." Once you install TMS 9.38 you'll get a checkbox in the Edit Relationships screen that will allow you to mark this relationship as Separable. Danielle Uchitelle ________________________________ Managing Director Gallery Systems 261 W. 35th Street New York, NY 10001-1902 Tel: 646 733 2239 x264 From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Aylsworth, David Sent: Tuesday, July 14, 2009 1:52 PM To: [log in to unmask] Subject: Re: Frames as separate objects That's fantastic, Danielle! Thanks! If this is a feature coming up, would it be worth waiting until we have 9.38 before we start this project, or can it easily be added on once we've upgraded? David From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Danielle Uchitelle Sent: Tuesday, July 14, 2009 12:48 PM To: [log in to unmask] Subject: Re: Frames as separate objects David, In TMS 9.38 there is a new object relationship called "separable object." One of the main features of separable objects is that, when you move one, you get an alert asking if you also want to move all related co-located separable objects. In this case co-located simply means related separable objects currently in the same location. This feature was initially designed to manage things like print portfolios but I can see how it could also be used to manage frames created as separable object records related to the primary object record. Danielle Uchitelle ________________________________ Managing Director Gallery Systems 261 W. 35th Street New York, NY 10001-1902 Tel: 646 733 2239 x264 From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Sarah Yukich Sent: Monday, July 13, 2009 11:35 PM To: [log in to unmask] Subject: Re: Frames as separate objects It's a great idea David. We have had the same issue with artwork frames, and have recently decided to remove frames as object components. I would also be keen to hear of any solutions people have in dealing with frames, such as David as indicated. Sarah Sarah E. Yukich | Kerry Stokes Collection t: +61 8 9215 8853 | f: +61 8 9215 8898 | e: [log in to unmask] <mailto:[log in to unmask]> Australian Capital Equity Pty. Limited | PO Box 1398 West Perth Western Australia 6872 From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Aylsworth, David Sent: Tuesday, 14 July 2009 5:28 AM To: [log in to unmask] Subject: Frames as separate objects A week or so ago, there was a thread going for those of you who made individual records for non-art components of a work of art (frame, crate, pedestal, mount, etc.). I am leaning towards starting a global policy here whereby EVERY frame in our museum would have a unique record in TMS, whether it lived on its work of art or not. The frame would be linked to the object, and if a frame was used over and over again, could be linked to multiple objects, creating a history of use for the frame. It seems to me that if EVERY frame were not entered separately-even those frames that are never removed from a painting-people who move the objects would easily get confused as to knowing when to do a location change for a frame and when not to. If the frames are linked to the object, an art handler who moves a painting with a frame can easily toggle over to the record for the frame and make that location change as well. BUT how do you handle moving entire groups of objects, like moving an entire exhibition or object package worth of objects if whoever made the exhibition record or object package didn't add the frame records? Is there a way of calling for all of the "related" objects for ALL of the records in a group? Am I nuts for thinking this is a good idea? Thanks in advance for your wisdom and insight... David David Aylsworth Collections Registar Museum of Fine Arts, Houston tel: 713-639-7824 fax: 713-639-7780 Presenting North Looks South: Building the Latin American Art Collection on view June 7 - September 27, 2009