Hi Alexis,
We treat the physical object as one item,
so it gets one record. But the drawings on either side would be assigned
subpoints (we use letters for that purpose, so the item would be 2000.1.0, but with
the subpoints, would be 2000.1.0a,b) and the individual sides would be
described and tracked using the letters as part of the number.
Diane Lee
Collections Manager
The
From: The Museum
System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Alexis Lenk
Sent: Thursday, July 23, 2009
12:14 PM
To: [log in to unmask]
Subject: Recto/Verso Objects
Hello,
I am wondering if anyone can share how they treat recto/verso objects
in TMS (e.g. two drawings – one on each side of a single sheet of paper).
We have done it a few different ways and are looking to standardize our rules
if possible.
Does anyone use: a single record with the information for both drawings
crammed in? components? two separate records linked together (or to a third
parent r/v record)?
The advantages to having 2 distinct records seems to be better
management of the cataloguing data of each drawing, with the ability to attach
specific images to that data. The advantages to having a single record seem to
be better management of conservation reports, managing locations and loans,
etc.
Thanks for any thoughts.
Alexis Lenk
Coordonnatrice, Documentation des collections
Centre Canadian d’Architecture
Montréal, Québec
(514) 939-7000 ext. 1520