The upcoming new version of TMS,
9.38, has new functionality that addresses exactly this situation. Using the new
Inseparable Object feature you can create tightly linked object records for
inseparable objects such as recto/verso, artist’s sketchbooks, etc.
These linked records behave exactly as their real-world counterparts do: for
example, when you move the verso, the recto is automatically moved as well; you
create a loan record for the entire inseparable object but can chose to exhibit
the verso alone, the recto alone, or both; the objects share many attributes,
such as ex-collection constituents (if you owned one side, you owned the
other), but you can maintain separate conservation history for either side; etc.
Look for a GS webinar on
Inseparable Objects in late August or early September. In the meantime feel
free to forward any questions you may have. Thanks.
Danielle Uchitelle
_____________________________
Danielle Uchitelle
Managing Director
Gallery Systems
261 W. 35th Street
New York, NY 10001-1902
Tel: 646 733 2239 x264
_____________________________
From: The Museum System
(TMS) Users [mailto:[log in to unmask]] On Behalf Of Alexis
Lenk
Sent: Thursday, July 23, 2009 12:14 PM
To: [log in to unmask]
Subject: Recto/Verso Objects
Hello,
I am wondering if anyone can share how they
treat recto/verso objects in TMS (e.g. two drawings – one on each side of
a single sheet of paper). We have done it a few different ways and are looking
to standardize our rules if possible.
Does anyone use: a single record with the
information for both drawings crammed in? components? two separate records
linked together (or to a third parent r/v record)?
The advantages to having 2 distinct records
seems to be better management of the cataloguing data of each drawing, with the
ability to attach specific images to that data. The advantages to having a
single record seem to be better management of conservation reports, managing
locations and loans, etc.
Thanks for any thoughts.
Alexis Lenk
Coordonnatrice, Documentation des collections
Centre Canadian d’Architecture
Montréal, Québec
(514) 939-7000 ext. 1520