Hi, At the Getty only the two Collections Management Registrars (with System Administrator rights) create and delete records for Objects, Exhibitions, Loans and Shipping. We don't delete object records unless they are duplicates and only after all the data has been merged into the primary record. All old loan, temporary deposit and non-collection records are retained. It isn't unusual for an object to return to us at a later date. When it does we use the existing record updating the number. Records listed as "mistakes" are voided rather than deleted. Thanks. Carole. Carole Campbell Registrar for Collections Management J. Paul Getty Museum 1200 Getty Center Drive, Suite 1000 Los Angeles, CA 90049 [log in to unmask] >>> On Tuesday, October 20, 2009 at 10:10 AM, "Rjedkin Lee, Natalie" <[log in to unmask]> wrote: Good Afternoon. Here at the NASM we delete several different type of records from TMS. They are: mistakes, inactive loans and duplicate constituents. The registrar and the database administrator have the authority to delete records. All deletion requests and deletion confirmations must be made in writing, email*s the normal form. Deletion requests and confirmations are archived by year. Natalie Natalie Rjedkin Lee Registrar National Air and Space Museum Smithsonian Institution Independence Avenue at Sixth Street, S.W. MRC 310 PO Box 37012 Washington, DC 20013-7012 Tel: 202.633.2384 Fax: 202.786.2113 From:The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Chad Petrovay Sent: Tuesday, October 20, 2009 12:26 PM To: [log in to unmask] Subject: Deleting Objects I think this has hit the list-serv before, but I was wondering who within your organization has permission to delete object records from TMS? How is this tracked, and what are your policies for deleting records? Chad Petrovay | Collections Database Administrator MIM*Musical Instrument Museum |8550 S. Priest Drive | Tempe, AZ 85284 480.481.2460 main | 480.353.2746 direct |480.481.2459 fax |www.themim.org