The only records we delete are
duplicates and mistakes. We actually encounter dupes frequently, since our
database is shared by the National Portrait Gallery and its research office, the
Catalog of American Portraits (NPG exhibition records and CAP records overlap
frequently.) Still, only three of us—two CAP staff people with System
Administrator rights, and one collections management staff person with her own
special set of rights--can delete object records. People have to request us to
do it for them, and that has never been a problem for us.
Sue Garton
From: The Museum System
(TMS) Users [mailto:[log in to unmask]] On Behalf Of Glosson,
Eunice
Sent: Tuesday, October 20, 2009 12:54 PM
To: [log in to unmask]
Subject: Re: Deleting Objects
Only the systems administrator
can create or delete object records (here, that’s the registrars). We
don’t normally delete records, except those that we might create for testing
purposes. We do not delete old loans, or temporary deposits, or any other non-permanent
type records. I think the TMS tracks deleted records, but I am not
certain how to get this information.
From: The Museum System
(TMS) Users [mailto:[log in to unmask]] On Behalf Of Chad
Petrovay
Sent: Tuesday, October 20, 2009 12:26 PM
To: [log in to unmask]
Subject: Deleting Objects
I think this has hit the list-serv before, but I was
wondering who within your organization has permission to delete object records
from TMS?
How is this tracked, and what are your policies for deleting
records?
Chad Petrovay |
Collections Database Administrator
MIM—Musical Instrument Museum |
8550 S. Priest Drive | Tempe, AZ 85284
480.481.2460 main | 480.353.2746 direct |
480.481.2459 fax | www.themim.org