We generate all of our receipts through the shipping module rather than the loans module since receipts are always generated when things move in or out.  We have been able to condense the data entry to just the first and second tabs and it is fairly streamlined.  For non-loan transactions we just add the objects individually.  We have several different types of receipts (receipts, loan receipts, return receipts, campus loan receipts, etc.) and have different reports for different situations.  A typical incoming record is shown below, and we use the ship from and to comments for any additional notes (though the characters are limited on these fields).

[cid:image001.jpg@01CAB13F.50B6E560]


Angela Steinmetz, Head Registrar
Smart Museum of Art

From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of David Armstrong
Sent: Thursday, February 18, 2010 12:41 PM
To: [log in to unmask]
Subject: "Receipts" in TMS 9.35

My registars came to me with a request that I don't know how to answer.  They want to know how to generate receipts for non-loan related actions.  In particular, they are interested in how to acknowledge the receipt of a "gift" that will be accessioned.  Another scenario that they presented is sending a work out for framing.  They want to be able to generate paperwork surrounding that action.

In the past they have been creating loan records for everything.  Is there a more clean way to do things?  How does everyone handle this in your institutions?



David Armstrong
Database Administrator
MOCA  THE MUSEUM OF CONTEMPORARY ART