We generate all of our receipts
through the shipping module rather than the loans module since receipts are
always generated when things move in or out. We have been able to condense the
data entry to just the first and second tabs and it is fairly streamlined. For
non-loan transactions we just add the objects individually. We have several
different types of receipts (receipts, loan receipts, return receipts, campus
loan receipts, etc.) and have different reports for different situations. A
typical incoming record is shown below, and we use the ship from and to
comments for any additional notes (though the characters are limited on these
fields).
Angela Steinmetz, Head Registrar
Smart Museum of Art
From: The Museum System
(TMS) Users [mailto:[log in to unmask]] On Behalf Of David
Armstrong
Sent: Thursday, February 18, 2010 12:41 PM
To: [log in to unmask]
Subject: "Receipts" in TMS 9.35
My registars came to me with a request that I don’t know how
to answer. They want to know how to generate receipts for non-loan
related actions. In particular, they are interested in how to acknowledge
the receipt of a “gift” that will be accessioned. Another scenario that
they presented is sending a work out for framing. They want to be able to
generate paperwork surrounding that action.
In the past they have been creating loan records for
everything. Is there a more clean way to do things? How does
everyone handle this in your institutions?
David
Armstrong
Database
Administrator
MOCA
THE MUSEUM OF CONTEMPORARY ART