Collections Database Coordinator

Position Summary

Under the general supervision of the Registrar, the Collections Database Coordinator manages The Museum System (TMS) database and ensures the proper and consistent entry and maintenance of all data related to the Permanent Collection of Crystal Bridges Museum of American Art (CBMAA). The Collections Database Coordinator also works closely with the IT Department to ensure effective use of TMS institution-wide. The Collections Database Coordinator may serve as supervisor to one or more positions and/or volunteers.

Principal Responsibilities (Essential Functions)

· Manage and maintain TMS on a daily basis

· Ensure proper and consistent entry and maintenance of TMS data

· Establish guidelines for TMS data entry

· Work closely with the IT Department to ensure the overall integrity, functionality and security of TMS and the data stored within Provide museum-wide support for TMS

· Manage Crystal Reports related to TMS, develop new reports as needed by collections management or as requested by other museum departments

· Maintain a working knowledge of TMS and Crystal Reports and inform staff of changes or updates in both programs

· Develop and maintain a TMS User’s Manual for use museum-wide

· Develop training procedures to insure effective use of TMS by other museum departments

· Assist in the implementation of TMS on the web

Minimum Qualifications

Education, Training, and Traits:

· Bachelor’s degree from an accredited college or university in IT, art, art history, or museum studies

· Knowledge of SQL and ability to write SQL required

· Demonstrated expertise in database and database standards

· Enthusiasm about being a member of a team developing a major new art museum with a strong visitor-centered community dynamic

· Ability to understand and maintain the highest levels of confidentiality

Work Experience:

· Minimum two years of experience in museum related employment

· Experience using complex collections database applications, The Museum System (TMS) and Crystal Reports required

For more information or to apply please visit http://cbmaa.org/public/jobs/

Please do not reply directly to me regarding this posting.

Elizabeth K. Weinman

Registrar

Crystal Bridges Museum of American Art

E: [log in to unmask]

T: 479-418-5719

F: 479-418-5701