Hi Allison, At National Gallery, London we record the object status and current location as 'Virtual object' and we preface the object number with 'GROUP' (all our virtual objects are parent - child groupings e.g. an altarpiece and its component panels, a series and its component paintings). Then I search periodically for virtual objects where current location is not 'Virtual object' to make sure no-one has entered a 'real' location for a virtual record. This rarely happens nowadays as only a small well trained group of Art Handlers and Registrars update objects moves. Gillian Gillian Essam Collection Information Manager The National Gallery Trafalgar Square London WC2N 5DN Tel: +44 (0)20 7747 5243 Fax: +44 (0)20 7747 2472 ________________________________ From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Allison Evans Sent: February/22/2010 22:41 To: [log in to unmask] Subject: Virtual Objects question Hi all, I don't know if anyone has already asked this question, I apologize if this is the case. I am having some problems with people not noticing the check box if a record is a virtual object. Does anyone mark the objects in any other way to make it more apparent it is a virtual object? Thank you. Best, Allison Allison Evans Registrar Stark Museum of Art 712 Green Avenue Orange, TX 77630 409-886-ARTS or 409-886-2787 ---------------------------------------------------------------- Coming soon - Painting History: Delaroche and Lady Jane Grey 24 February - 23 May 2010 Book now: http://www.nationalgallery.org.uk/delaroche/tickets Open daily 10am to 6pm, Friday until 9pm Sign up for the latest news, offers and exclusive competitions from the National Gallery by clicking on this link http://www.nationalgallery.org.uk/subscribe/subscribe-to-e-news