Hi Allison,

At National Gallery, London we record the object status and current location as ‘Virtual object’ and we preface the object number with ‘GROUP’ (all our virtual objects are parent – child groupings e.g. an altarpiece and its component panels, a series and its component paintings).

Then I search periodically for virtual objects where current location is not ‘Virtual object’ to make sure no-one has entered a ‘real’ location for a virtual record. This rarely happens nowadays as only a small well trained group of Art Handlers and Registrars update objects moves.

Gillian

Gillian Essam

Collection Information Manager

The National Gallery

Trafalgar Square

London

WC2N 5DN

Tel: +44 (0)20 7747 5243

Fax: +44 (0)20 7747 2472

From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Allison Evans
Sent: February/22/2010 22:41
To: [log in to unmask]
Subject: Virtual Objects question

Hi all,

I don’t know if anyone has already asked this question, I apologize if this is the case. I am having some problems with people not noticing the check box if a record is a virtual object. Does anyone mark the objects in any other way to make it more apparent it is a virtual object?

Thank you.

Best,

Allison

Allison Evans

Registrar

Stark Museum of Art

712 Green Avenue

Orange, TX 77630

409-886-ARTS or 409-886-2787