Hi Lee- Because we are small and our curators tend to co-curate on many objects, we don't have "departments" in the sense that larger museums do. Because record access can in part be controlled by the department, we opted for the following: Deaccessioned (for all deaccessioned items formerly in the permanent collection) Loans (all current loans to the collection) Other (anything that doesn't fit into other department categories) Related Accessories (related accessories belonging to permanent collection objects or loans) Smart Museum (permanent collection items) University of Chicago (objects in the University of Chicago's collection, but not part of the Smart Museum collection) Withdrawn (any item that is no longer at the museum or being tracked by the museum) We're still making adjustments to these departments as we use TMS for more things. Our classification fields were taken from legacy fields when we converted our FilemakerPro database to TMS. They are: African Asian Asian- Chinese Asian- Chinese or Tibetan Asian- Indian Asian- Japanese Asian- Korean Asian- Persian Asian- Southeast Asian Asian- Tibetan Classical Oceanic Pre-Columbian Western Western- American Western- European Western- North American Indian Our object name field was blank when we converted (object name information for items that were not titled went into the titled field). We are slowly populating the field with the most basic term for what the object is (ex. painting, sculpture, chair, etc.) and hope to have this eventually linked to the thesaurus. For the time being we rely on the converted title field information. Angie Angela Steinmetz, Head Registrar Smart Museum of Art -----Original Message----- From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Lee Nisbet \eoj Sent: Sunday, March 28, 2010 1:25 PM To: [log in to unmask] Subject: Re: Classifications Dear TMS users, We are also in the process of setting up TMS and would be very interested in seeing how other art museums have set up their Department, Classification and Object Name fields. Any lists you have to share would be much appreciated. All the best, Lee Nisbet Study Storage Supervisor Nasher Museum of Art at Duke University [log in to unmask]