Hi Molly,

 

At National Gallery, London the auditor does not require audit trails other than those existing already in TMS. Registrars create object records for all incoming objects except loans in to temporary exhibitions, but they do not edit them after the relevant curator has corrected and approved the record. Art Handling Department is responsible for moving objects within all areas of the Gallery and also for updating moves on TMS.

 

Best wishes,

Gillian

 

 

 

From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Radvak, Liana
Sent: March/01/2010 18:50
To: [log in to unmask]
Subject: Re: Audit/auditors questions

 

Hi Molly,

 

The auditors for the AGO do not require a third party to build/maintain an audit trail report. They are also only interested in the top 10 $value donations per year and assume that the rest of our house is in order.

 

The registrar has access to all.

 

Cheers

 

Liana

 

Liana Radvak

Manager, Collection Information & Resources

Art Gallery of Ontario

416-979-6660 x463

 

 

 

From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Molly Marder
Sent: March 1, 2010 12:32 PM
To: [log in to unmask]
Subject: Audit/auditors questions

 

Hello,

I need your help!  I have been asked to provide feedback from other museums concerning auditors and the ability of registrars to “write” to (their) collection databases for my director.  It’s really just two questions:

 

1.       Does anyone have auditors that require a third party to build an audit trail report?  For instance, do your auditors require Gallery Systems to build and maintain a custom report?

2.       Does the registrar(s) or collections manager(s) in your institution have both access to storage and an ability to “write/edit” to title, description and dimension fields (aka “descriptive” fields) in TMS?

 

Thank you in advance for answering these questions!

Molly

 

*********************

Molly Hutton Marder

Registrar, Chrysler Museum of Art

245 W. Olney Rd, Norfolk, VA  23510

Tel 757-965-2030, Fax 757-664-6201

http://www.chrysler.org

FREE ADMISSION to all 62 of our permanent galleries!

 

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