Hi Molly,

The auditors for the AGO do not require a third party to build/maintain an audit trail report. They are also only interested in the top 10 $value donations per year and assume that the rest of our house is in order.

The registrar has access to all.

Cheers

Liana

Liana Radvak

Manager, Collection Information & Resources

Art Gallery of Ontario

416-979-6660 x463

From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Molly Marder
Sent: March 1, 2010 12:32 PM
To: [log in to unmask]
Subject: Audit/auditors questions

Hello,

I need your help!  I have been asked to provide feedback from other museums concerning auditors and the ability of registrars to “write” to (their) collection databases for my director.  It’s really just two questions:

1. Does anyone have auditors that require a third party to build an audit trail report?  For instance, do your auditors require Gallery Systems to build and maintain a custom report?

2. Does the registrar(s) or collections manager(s) in your institution have both access to storage and an ability to “write/edit” to title, description and dimension fields (aka “descriptive” fields) in TMS?

Thank you in advance for answering these questions!

Molly

*********************

Molly Hutton Marder

Registrar, Chrysler Museum of Art

245 W. Olney Rd, Norfolk, VA  23510

Tel 757-965-2030, Fax 757-664-6201

http://www.chrysler.org

FREE ADMISSION to all 62 of our permanent galleries!