At the National Portrait Gallery (DC), we enter this information exclusively as a constituent term attribute with the term type "Cultural Affiliation". This way, the terms are controlled, and we can enter multiple terms for sitters and artists who cross cultural boundaries. We have over 103,000 constituents b/c of all of our sitters and our Catalog of American Portraits research records, and it would be impossible for us to do the necessary research on citizenship to be 100% accurate. Sue Garton Data Administrator Center for Electronic Research and Outreach Services National Portrait Gallery (202) 633-8554 [log in to unmask] From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Essam, Gillian Sent: Thursday, June 24, 2010 8:31 AM To: [log in to unmask] Subject: Re: Culture, Constituent or Both Hi Ashley, I have continued a data standard inherited from our printed Complete Illustrated Catalogue whereby anonymous works are linked to a generic Constituent record for the relevant geographic school e.g. 'French'. Because the collection is rich in works of the Italian school we also specify the city here e.g. 'Italian, Florentine'. In this way the school is always clear even in a simple attribution and title listing e.g. an image caption. It also helps users to search for the work in A-Z artist browse lists. We also repeat the school in Culture field for all works, anonymous or not; this field is used or internal purposes only at present. Gillian Essam Collection Information Manager The National Gallery Trafalgar Square London WC2N 5DN Tel: +44 (0)20 7747 5243 Fax: +44 (0)20 7747 2472 ________________________________ From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Burke, Ashley Sent: June/24/2010 12:52 To: [log in to unmask] Subject: Culture, Constituent or Both Hello TMS Users- I have a question for you all regarding the preferred placement of culture in TMS. Although there is a field for culture, I notice quite a lot of people will also insert the culture into the constituent field. For example, an Italian work that is unknown would have Italian in the culture field and then under constituent (object related) would be Unknown, Italian. What is the best option, culture only or both? One of my thoughts is that it might actually be better to have it in both places for exportation purposes. I would love to hear what other people are doing and the reasoning as to why you would choose one over the other. Thanks! Ashley Ashley Burke Associate Registrar The John and Mable Ringling Museum of Art 5401 Bay Shore Rd. Sarasota, FL 34243 941-359-5700 ext. 1504 [log in to unmask] This e-mail is subject to the Sunshine Act and its contents may be subject to public disclosure. ---------------------------------------------------------------- Close Examination: Fakes, Mistakes and Discoveries 30 June - 12 September 2010 Admission free Find out more http://www.nationalgallery.org.uk/close-examination Open daily 10am to 6pm, Fridays until 9pm Sign up for the latest news, offers and exclusive competitions from the National Gallery by clicking on this link http://www.nationalgallery.org.uk/what/news/subscribe.htm