I like that expiration date concept!
We encourage users to prefix their non-global packages with
their initials but require that they prefix global packages with their department
or project acronym. This works insofar as it keeps them organized, and it alleviates
some of the frustration of the very very long list of all packages.
--Jessica
__________________________________
Jessica Milby
Collections Information Project Manager
Philadelphia Museum of Art
Phone: 215-684-7283
Fax: 215-235-0035
[log in to unmask]
From: The Museum System
(TMS) Users [mailto:[log in to unmask]] On Behalf Of Chad
Petrovay
Sent: Thursday, July 29, 2010 2:23 PM
To: [log in to unmask]
Subject: Re: Object Package Names
We’re facing the same problem here as well. We have 1059 Object
Packages, with 487 set to Global. I’ve recently sent a list of Object Packages
to each user (where that user is listed as the owner), asking users to identify
packages aren’t required any more. They’re given the option to keep, delete or
archive the package. If a package is archived, the owner is changed to
“ARCHIVED” and Global is set to 0. (We have since archived 238 packages,
and deleted 50 packages – and we’re not finished cleaning up yet).
We’re thinking about asking users to add notes to all packages,
including what the Object Package is and when it will expire (therefore
deleteable).
As to a naming convention, we do not have one, although I
encourage users to prepend their initials to the name so they can quickly
identify their own packages. I also mention to Bob Farrell that I think Object
Packages should be organized like Reports are organized, so that we don’t end
up with one continuous list of them. I’m hoping this becomes a feature in an
upcoming release.
Chad Petrovay |
Collections Database Administrator
MIM—Musical Instrument Museum |
4725 E. Mayo Boulevard | Phoenix, AZ 85050
480.478.6000 main | 480.478.6058 direct |
480.471.8690 fax | www.themim.org
Blog: www.petrovay.com/tmsblog
From: The Museum System
(TMS) Users [mailto:[log in to unmask]] On Behalf Of Jeanne
Noonan
Sent: Thursday, July 29, 2010 10:39 AM
To: [log in to unmask]
Subject: Object Package Names
Hello
all-
Does
anyone out there have naming conventions or standards for object package
titles?
I,
and my users, are tired of looking at a long and disjointed list.
I’ve
come up with a few ideas, but I’d love to hear what everyone else does!
Thanks
in advance,
Jeanne
*************************
Jeanne
Noonan
Associate
Registrar
Chrysler
Museum of Art
245
West Olney Road
Norfolk,
VA 23510-1509
Phone
757-333-6275
Fax
757-664-6201
FREE
ADMISSION to our permanent galleries!