Hi Alexis, The AGO vault numbers correspond with the room numbers that appear on our architectural dwgs and are the same ones used for "Site" in TMS and labeled on vault doors. Site: S.04 Subsite: Unit 1 - 6 or Subsite: Screen 1-34 or Subsite: South/East/West Wall Unit Type: Slot Unit Number: 1 - 10 Position: Upper/Lower or Position: A/B or Position: Stacked Site: S.63 Subsite: Australian Unit 1 - 4 Unit Type: Shelf Unit #: 1 - 3 Position: Box XX Description: Restricted Access (This designation applies only to objects stored in Aus. Unit 4, Shelf 1 and relates to gender specific access for culturally sensitive materials) The naming convention for gallery spaces is based on our gallery guide map numbers followed by the donor name. The number of the gallery also references the floor level (00 = below street level, 100's street level, 200 (2nd floor) 300's....500s 5th floor) Site: Gallery 007 Thomson Ship Models Subsite: Case 01 - 20 Site: Gallery 127 John & Nancy Mulvihill Gallery We felt that it was important to use the historical room number along with the named space to ensure that everyone from security, plant operations (fire department in the event of emergency), and collections staff are working with the same information and naming conventions. Hope this helps. Liana Liana Radvak Manager, Collection Information & Resources Art Gallery of Ontario 317 Dundas St. West Toronto, ON. M5T 1G4 416.979.6660 x.463 From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Alexis Lenk Sent: July 7, 2010 1:18 PM To: [log in to unmask] Subject: "Site" naming conventions Hello, I have a question about the "Site" naming conventions people are using in TMS in their Locations. Are your museums indexing the actually room number ("7752") or do you use more familiar names such as "Vault A"? We are in the process of standardizing and I am weighing the pros and cons of our historical use of Site names, any security issues associated with having the room number present in the name, and the need for ease in quickly finding the right location in the building. Thanks for any answers. Alexis Lenk Coordinator, Collection Documentation Canadian Centre for Architecture [log in to unmask] <mailto:[log in to unmask]>