Hi Alexis,
The AGO vault numbers correspond with the room numbers that
appear on our architectural dwgs and are the same ones used for “Site”
in TMS and labeled on vault doors.
Site: S.04 Subsite: Unit 1 – 6 or Subsite: Screen 1-34 or Subsite: South/East/West Wall Unit Type:
Slot Unit Number: 1 – 10 Position: Upper/Lower or Position: A/B or
Position: Stacked
Site: S.63 Subsite: Australian Unit 1 – 4 Unit
Type: Shelf Unit #: 1 – 3 Position: Box XX
Description: Restricted Access (This designation applies
only to objects stored in Aus. Unit 4, Shelf 1 and relates to gender specific
access for culturally sensitive materials)
The naming convention for gallery spaces is based on our
gallery guide map numbers followed by the donor name. The number of the gallery
also references the floor level (00 = below street level, 100’s street
level, 200 (2nd floor) 300’s….500s 5th floor)
Site: Gallery 007 Thomson Ship Models
Subsite: Case 01 – 20
Site: Gallery 127 John & Nancy Mulvihill Gallery
We felt that it was important to use the historical room number
along with the named space to ensure that everyone from security, plant
operations (fire department in the event of emergency), and collections staff are
working with the same information and naming conventions.
Hope this helps.
Liana
Liana Radvak
Manager, Collection Information & Resources
Art Gallery of Ontario
317 Dundas St. West
Toronto, ON. M5T 1G4
416.979.6660 x.463
From: The Museum System
(TMS) Users [mailto:[log in to unmask]] On Behalf Of Alexis
Lenk
Sent: July 7, 2010 1:18 PM
To: [log in to unmask]
Subject: "Site" naming conventions
Hello,
I have a question about the “Site” naming
conventions people are using in TMS in their Locations. Are your museums
indexing the actually room number (“7752”) or do you use more
familiar names such as “Vault A”? We are in the process of
standardizing and I am weighing the pros and cons of our historical use of Site
names, any security issues associated with having the room number present in
the name, and the need for ease in quickly finding the right location in the
building.
Thanks for any answers.
Alexis Lenk
Coordinator, Collection Documentation
Canadian Centre for Architecture