We use the exhibitions module to track press releases & coverage related to specific exhibits and link them as one media folder attached to the record. For specific objects, we attach PDFs or word documents for press releases, news coverage, or research as a media file within the Objects module. Because we don't have one staff person specifically tied to maintenance of TMS, as well as the fact that our collection is relatively small in comparison with only two people in constant use of TMS (with a few interns per year added in from time to time), we use the Media module for any attaching of documents or files pertaining to exhibits or objects because it is easier for us. Kristen Costa Francoeur Assistant Curator Newport Restoration Foundation 51 Touro Street Newport, RI 02840 [log in to unmask] ________________________________ From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Debbie McDonnell Sent: Wednesday, July 21, 2010 7:33 AM To: [log in to unmask] Subject: Logging object related activity like Press Releases and Merchandise Does anyone use TMS to track activities relating to objects in your collection, such as press releases, use in merchandise, use in staff presentations or events? If so, which module do you use to document such activity? The Bibliography or the Events modules seem the most logical - but would be grateful for any breakdown of which module you use for what. Many thanks Debbie Debbie McDonnell Documentation Manager The Art Fund 7 Cromwell Place London SW7 2JN DL: 020 7225 4831 (Monday to Thursday until 2:30) www.artfund.org <http://www.artfund.org> Many congratulations to Ulster Museum, winner of the £100,000 Art Fund Prize for museums and galleries 2010.