At the Seattle Art Museum we use text entries in the exhibitions
module to track label copy, text panels, press releases, exhibition proposals, educational
programs and published articles about exhibitions. I have renamed some fields
in the Exhibitions module for example: Curatorial Notes was renamed Curatorial
Overview. These fields and text entries link directly to SAM’s Intranet,
making information about exhibits available and dynamic since it is updated
directly from TMS. Checklists with images, Curatorial Overview statements etc.
are available to other departments via the Intranet. After an exhibition is
finished we link PDF’s of budgets, admissions reports, exhibition web
pages, press releases, evaluation reports as documents via the media tab. These
documents are available for quick reference when developing new exhibits.
Michele Miller
Seattle Art Museum
From: The Museum System
(TMS) Users [mailto:[log in to unmask]] On Behalf Of Angela K
Steinmetz
Sent: Wednesday, July 21, 2010 6:02 AM
To: [log in to unmask]
Subject: Re: Logging object related activity like Press Releases and
Merchandise
We use the Events module to track research visits and class use
of objects, and any other odd event that involves specific objects. We
had to come up with a naming convention for the events to make them sort how we
like, but so far it is working. It seems this module hasn’t been
fleshed out as well as the rest, and some fields don’t work as you would
expect them to. We’re basically putting in event names, dates and a
brief description along with a list of objects, and the module works fine for
that.
Angela Steinmetz, Head Registrar
Smart Museum of Art
From: The Museum System
(TMS) Users [mailto:[log in to unmask]] On Behalf Of Debbie
McDonnell
Sent: Wednesday, July 21, 2010 6:33 AM
To: [log in to unmask]
Subject: Logging object related activity like Press Releases and
Merchandise
Does anyone use TMS to
track activities relating to objects
in your collection, such as press releases, use in merchandise, use in staff presentations or
events?
If so, which module do you use to document
such activity? The Bibliography or the Events modules seem the most logical
– but would be grateful for any breakdown
of which module you use for what.
Many thanks
Debbie
Debbie
McDonnell
Documentation
Manager
The
Art Fund
7
Cromwell Place
London
SW7 2JN
DL:
020 7225 4831 (Monday to Thursday until 2:30)
Many congratulations to Ulster Museum, winner of the £100,000 Art Fund Prize
for museums and galleries 2010.