Hi Kate Collen, formally Diggle!
I hope you had a fantastic and memorable wedding celebration and
honeymoon.
I look forward to catching up with you at one of our many
committee meetings . . .
Best,
Laura
From: The Museum System (TMS) Users
[mailto:[log in to unmask]] On Behalf Of Collen, Kate
Sent: Thursday, November 04, 2010 1:50 PM
To: [log in to unmask]
Subject: Re: Boolean searching
Hi Amber,
To my knowledge, you can’t search on “not” within the Query
Assistant. TMS reads “not” as an additional search value and will bring up
anything in the search field containing both the word “not” plus the word you
are searching on.
I agree that the Advanced Query can be scary for the average TMS
user. What I do is create an advanced query for my users, and then save it
under the “Saved Queries” section. This allows them to pull up and run more
complicated queries. They simply select the name I’ve saved it under in the
Saved Queries box, and TMS immediately populates the fields above. They hit
Execute and it’s done. Sometimes I even login as them to create the query so
they’re able to identify their login name next to the name of the query. One
bugaboo I have noticed is that TMS automatically checks the checkbox “Include
Virtual Objects” whether you have saved the query with the “Accessioned objects
only” box checked or not. Just ask your users to make sure the correct box is
checked prior to executing the query. Here’s a screenshot below. Good luck!
Kate
Kate Collen (formerly
Diggle)
Collections Database Administrator
Smithsonian National Postal Museum
202.633.5512
www.postalmuseum.si.edu
www.arago.si.edu
From: The Museum System (TMS) Users
[mailto:[log in to unmask]] On Behalf Of Morgan, Amber
Sent: Thursday, November 04, 2010 10:39 AM
To: [log in to unmask]
Subject: Boolean searching
Sorry if this is kind of a dumb
question, but does anyone know if it’s possible to use the operator “NOT” in
free text searching? I know you can use Advanced Query for this, but some
of our users are intimidated by advanced query and wanted to know if they could
use “NOT” in Query Assistant. I tried it out and it doesn’t seem to be an
option, and I’m not finding it in the manual.
the warhol:
Amber E. Morgan
Associate Registrar
117 Sandusky Street
Pittsburgh, PA 15212
T 412.237.8306
F 412.237.8340
E [log in to unmask]
W www.warhol.org
The Andy Warhol Museum
One of the four Carnegie Museums of Pittsburgh
Email newsletter http://members.carnegiemuseums.org/email
Membership http://members.carnegiemuseums.org/SupportCMP
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