Good news - thanks Bob! From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Christine Droll Sent: Thursday, January 20, 2011 4:45 PM To: [log in to unmask] Subject: Re: External locations in TMS 2010 Good to know! I'll give it a try when we go live with 2010. Many thanks! From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Robert Farrell Sent: Thursday, January 20, 2011 3:43 PM To: [log in to unmask] Subject: Re: External locations in TMS 2010 Hi Christine, The location display for the address is defined in the location authority. It defaults to the Constituent Name and Address but is completely editable. So instead of having the address and name of your museum you can just edit it to something shorter like Main Bldg. So all you have to do is edit the Address Display Name field in the Location Authority. Thanks Best Regards, Bob From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Smith, Jeffrey Sent: Thursday, January 20, 2011 3:25 PM To: [log in to unmask] Subject: Re: External locations in TMS 2010 I don't think so - it is unfortunate. This should be configureable. From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Christine Droll Sent: Thursday, January 20, 2011 3:24 PM To: [log in to unmask] Subject: Re: External locations in TMS 2010 And speaking of external locations. . . Is there a way to suppress the display of the top-most level of a location (either an internal or an external constituent) in the location field on the object record screen? It's annoying to have all my internal locations prefaced by the name and the address of my museum. I assume I can do this in the Crystal Reports, but is there a way to do so in the field on the screen? Christine Droll Collections Database Administrator The Nelson-Atkins Museum of Art 4525 Oak Street Kansas City, MO 64111-1873 t: 816.751.1333 f: 816.751.0499 [log in to unmask]<mailto:[log in to unmask]> From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Smith, Jeffrey Sent: Thursday, January 20, 2011 2:17 PM To: [log in to unmask] Subject: Re: External locations in TMS 2010 Our intention is to use a single location called "External location" and then use the Location Purpose drop-down to define location (loan on tour, outgoing loan, returned loan), and then the Sublevel field to record (if needed) the actual lender. This will save a lot of coordination between the keepers of the location authority and the move recorders, as well as keep our locations authority simple and straightforward. From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Jeanne Noonan Sent: Thursday, January 20, 2011 1:29 PM To: [log in to unmask] Subject: External locations in TMS 2010 Hello all- Now that we have the ability to classify locations as internal and external in TMS 2010, I am interested to know if anyone has developed some kind of data entry standards for this new feature? Do you add every museum to which your institution loans objects as an external location? Or have you created "dummy" constituent records for external locations such as "Out on loan" or "Returned to owner?" Feel free to respond off list! I'm just looking for ideas as to how we should set this up; I know it's largely dependent on the size of the institution and how much your objects travel, but any ideas would be appreciated. Our locations were somewhat messy when we migrated databases three years ago, so I'd like to ensure that our standards from this point on are consistent and manageable. Thank you! Jeanne ************************* Jeanne Noonan Associate Registrar Chrysler Museum of Art 245 West Olney Road Norfolk, VA 23510-1509 Phone 757-333-6275 Fax 757-664-6201 http://www.chrysler.org/ FREE ADMISSION to our permanent galleries!