Hi Jennifer,

I too ran into the same problem when I was cleaning up thesaurus terms
in the attributes for constituents. Often when you delete an attribute
term from a record it will remain linked to the record as inactive. Make
sure you right click in the attributes field and select show inactive,
then delete the term a second time. It should no longer be linked after
it is fully removed. At the moment it seems you will have to bring up
the records you previously were deleting the terms from and check that
the terms are not still linked to the records as inactive. Does this
help?

 

Cheers,

Julienne

 

 

Julienne Pascoe

Asst., Collection Information and Resources

Art Gallery of Ontario

416.979.6660 x 262

________________________________

From: The Museum System (TMS) Users [mailto:[log in to unmask]]
On Behalf Of Jennifer Day
Sent: Wednesday, January 12, 2011 12:15 PM
To: [log in to unmask]
Subject: Re: Problem deleting terms from thesaurus

 

Forgot to mention that I'm using TMS 2010, in case that has an impact on
how to resolve my problem.

 

Jennifer

 

Jennifer Day
Registrar, Indian Arts Research Center
School for Advanced Research
PO Box 2188
Santa Fe, NM 87504
Phone: 505-954-7205
Fax: 505-54-7207
[log in to unmask] <mailto:[log in to unmask]> 

 

From: The Museum System (TMS) Users [mailto:[log in to unmask]]
On Behalf Of Jennifer Day
Sent: Wednesday, January 12, 2011 10:02 AM
To: [log in to unmask]
Subject: Problem deleting terms from thesaurus

 

Hello,

 

I am a relatively new TMS user and have recently decided to dive into
thesaurus management. For my first task, I am attempting to clean up our
very "eccentric" terms, which include many duplicate terms (under
Authorities).  I have been trying to delete all links to particular
terms so I can delete them from the thesaurus entirely, but several
times now I have run into this problem: 

 

When I try to delete the desired term, it tells me the term is in use 1
time. I can delete all but the one link, but I can't locate the record
that is using the term. I have run queries every way I can think of, but
I can't find the offending records. I have looked for archived terms,
but can't find any of those either. Does anyone have ideas about how I
could locate these records? Or if there is something I'm not taking into
consideration that I should?

 

Many thanks,

Jennifer

 

Jennifer Day
Registrar, Indian Arts Research Center
School for Advanced Research
PO Box 2188
Santa Fe, NM 87504
Phone: 505-954-7205
Fax: 505-54-7207
[log in to unmask] <mailto:[log in to unmask]>