Hi Meghan,

 

      I just wanted to let you know in one of our upcoming releases we will be making the Venue to Constituent link have a full Constituent Cross Reference capability.  This will allow you to choose for this constituent an Alternate Name for the use  as the Venue Display Name.  That is the ultimate solution so any approach you select now will be short lived.    That may influence your current course of action, so I just wanted to let you know now. 

 

  Venue mnemonic is a fairly prominent field, for example it shows up in the tree control to the right in exhibitions and loans, in the dashboard views at the top of the exhibitions and loans modules, etc.  So if you are looking for prominence, that field would be a good choice. As you encounter this scenario you may want to put some type of a flag in the affected records that you can query on later.  This way when you get the new release you can easily identify the records  that you will need to edit.   

 

Thanks

 

Bob Farrell

 

From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Meghan Gross
Sent: Friday, February 04, 2011 11:55 AM
To: [log in to unmask]
Subject: Venue display name

 

I’m working on cataloging exhibition histories for objects in the Walters collection. This has brought to light some cataloging questions regarding former names of museums.

 

How / where do you record the former name of a museum or gallery so it will display on the Exhibition Venue?

 

Has anyone discovered a workaround to display a Constituent’s Alternate Name as the Venue Display Name, within an Exhibition Record? We want to avoid creating 2 Constituent Records (one with the museum’s present name and one with the museum’s former name) – and we want the Venue to appear with the name it had at the time the exhibition took place in the exhibition record.  

 

Some ideas we’ve had are to use the Venue Mnemonic field or a Flex field to display this info. Other ideas?

 

Thanks,

Meghan

 

Meghan Gross

NEA Research and Data Entry Assistant

410-547-9000 ext. 303

 

Walters Art Museum :: 600 N. Charles Street :: Baltimore, MD 21201

Treasures of Heaven: Saints, Relics and Devotion in Medieval Europe February 13–May 15, 2011

German Drawings from the Walters’ Collection November 20, 2010–February 13, 2011

Beasts on Parchment: Picturing Animals in Medieval Manuscripts November 6, 2010–February 6, 2011

 

 

 

 

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