Date: Thu, 09 Jun 2011 07:43:27 -0700
From: "Carole Campbell" <[log in to unmask]>
To: "Liana Radvak" <[log in to unmask]>
Subject: Re: Exhibition ?
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Hi Liana,
=20
Here at the Getty we do a couple things:
=20
In Exhibitions: In the remarks field we enter the openings in order - 1st =
rotation followed by 2nd rotation with a semi-colon in between. In the =
Segment field, which is not visible in 9.35 (may be in TMS 2010 - we don't =
have our test environment set up yet) we enter "a" for first rotation, "b" =
for second rotation, "c" for third rotation and "x" for on display during =
all rotations. This allows reports to display objects based on their =
rotation. If a user wants first rotation they get everything where =
Segment =3D "a" or "x". If they want all objects they get "a", "b", "c" =
and "x". I also note the rotation dates on the Notes Tab under Text =
Entries.
=20
In Objects: We will enter the display page if the rotation is a book where =
we turn the page in the Location Remarks field. If the whole object was =
switch there would be movements for the actual object exchange. I just =
did a page turning yesterday for one of our exhibitions and did a new move =
with the new page opening cited in Remarks. =20
=20
Also, for our permanent collection we enter "part" records for our =
folios/images inside of our manuscripts and photographic books and albums. =
We attach those part records to the exhibition in addition to the =
manuscript or book or album record. It helps us to determine exposure =
history for a particular object even when it is inside a manuscript, book =
or album.
=20
Hope this helps! Let me know if you have any questions.
=20
Carole
=20
Carole Campbell
Registrar for Collections Management
J. Paul Getty Museum
1200 Getty Center Drive, Suite 1000
Los Angeles, CA 90049
Tel: (310) 440-7083
Fax: (310) 440-7746
[log in to unmask]
>>> On Thursday, June 09, 2011 at 7:26 AM, <[log in to unmask]> wrote:
Hi,
=20
I am looking for advice on how to track rotations of works of art in and =
out of an exhibition. I have thought of using statuses in objects to =
capture if a work was in the 1st or 2nd rotation but would like to hear =
from anyone who is tracking this successfully.
=20
Many thanks,
=20
Liana
=20
=20
Liana Radvak
Manager, Collection Information & Resources
Art Gallery of Ontario
317 Dundas St. West
Toronto, ON. M5T 1G4
416.979.6660 x.463
=20
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<DIV>Hi Liana,</DIV>
<DIV> </DIV>
<DIV>Here at the Getty we do a couple things:</DIV>
<DIV> </DIV>
<DIV>In Exhibitions: In the remarks field we enter the openings in order - =
1st rotation followed by 2nd rotation with a semi-colon in between. =
In the Segment field, which is not visible in 9.35 (may be in TMS 2010 - =
we don't have our test environment set up yet) we enter "a" for first =
rotation, "b" for second rotation, "c" for third rotation and "x" for on =
display during all rotations. This allows reports to display objects =
based on their rotation. If a user wants first rotation they get =
everything where Segment =3D "a" or "x". If they want all objects =
they get "a", "b", "c" and "x". I also note the rotation dates on =
the Notes Tab under Text Entries.</DIV>
<DIV> </DIV>
<DIV>In Objects: We will enter the display page if the rotation is a book =
where we turn the page in the Location Remarks field. If the whole =
object was switch there would be movements for the actual object exchange.&=
nbsp; I just did a page turning yesterday for one of our exhibitions and =
did a new move with the new page opening cited in Remarks. </DIV>
<DIV> </DIV>
<DIV>Also, for our permanent collection we enter "part" records for our =
folios/images inside of our manuscripts and photographic books and =
albums. We attach those part records to the exhibition in addition =
to the manuscript or book or album record. It helps us to determine =
exposure history for a particular object even when it is inside a =
manuscript, book or album.</DIV>
<DIV> </DIV>
<DIV>Hope this helps! Let me know if you have any questions.</DIV>
<DIV> </DIV>
<DIV>Carole</DIV>
<DIV> </DIV>
<DIV><FONT face=3DArial>
<DIV>
<DIV><FONT face=3DGeorgia size=3D2>Carole Campbell<BR>Registrar for =
Collections Management<BR>J. Paul Getty Museum<BR>1200 Getty Center Drive, =
Suite 1000<BR>Los Angeles, CA 90049<BR>Tel: (310) 440-7083</FONT></DIV>
<DIV><FONT face=3DGeorgia size=3D2>Fax: (310) 440-7746</FONT></DIV>
<DIV><FONT face=3DGeorgia size=3D2><A href=3D"mailto:[log in to unmask]">c=
[log in to unmask]</A></FONT></DIV></FONT></DIV><BR><BR>>>> On =
Thursday, June 09, 2011 at 7:26 AM, <[log in to unmask]> wrote:<BR>=
</DIV>
<TABLE style=3D"FONT-SIZE: 1em; MARGIN: 0px 0px 0px 15px" bgColor=3D#f3f3f3=
border=3D0>
<TBODY>
<TR>
<TD>
<DIV style=3D"PADDING-LEFT: 7px; BORDER-LEFT: #050505 1px solid">
<DIV class=3DWordSection1>
<P class=3DMsoNormal>Hi,<o:p></o:p></P>
<P class=3DMsoNormal><o:p> </o:p></P>
<P class=3DMsoNormal>I am looking for advice on how to track rotations of =
works of art in and out of an exhibition. I have thought of using statuses =
in objects to capture if a work was in the 1<SUP>st</SUP> or 2<SUP>nd</SUP>=
rotation but would like to hear from anyone who is tracking this =
successfully.<o:p></o:p></P>
<P class=3DMsoNormal><o:p> </o:p></P>
<P class=3DMsoNormal>Many thanks,<o:p></o:p></P>
<P class=3DMsoNormal><o:p> </o:p></P>
<P class=3DMsoNormal>Liana<o:p></o:p></P>
<P class=3DMsoNormal><o:p> </o:p></P>
<P class=3DMsoNormal><o:p> </o:p></P>
<P class=3DMsoNormal><SPAN style=3D"FONT-SIZE: 10pt; FONT-FAMILY: =
'Arial','sans-serif'">Liana Radvak</SPAN><SPAN style=3D"FONT-SIZE: 12pt; =
FONT-FAMILY: 'Times New Roman','serif'"><o:p></o:p></SPAN></P>
<P class=3DMsoNormal><SPAN style=3D"FONT-SIZE: 10pt; FONT-FAMILY: =
'Arial','sans-serif'">Manager, Collection Information & Resources</SPAN=
><SPAN style=3D"FONT-SIZE: 12pt; FONT-FAMILY: 'Times New Roman','serif'"><o=
:p></o:p></SPAN></P>
<P class=3DMsoNormal><SPAN style=3D"FONT-SIZE: 10pt; FONT-FAMILY: =
'Arial','sans-serif'">Art Gallery of Ontario</SPAN><SPAN style=3D"FONT-SIZE=
: 12pt; FONT-FAMILY: 'Times New Roman','serif'"><o:p></o:p></SPAN></P>
<P class=3DMsoNormal><SPAN style=3D"FONT-SIZE: 10pt; FONT-FAMILY: =
'Arial','sans-serif'">317 Dundas St. West</SPAN><SPAN style=3D"FONT-SIZE: =
12pt; FONT-FAMILY: 'Times New Roman','serif'"><o:p></o:p></SPAN></P>
<P class=3DMsoNormal><SPAN style=3D"FONT-SIZE: 10pt; FONT-FAMILY: =
'Arial','sans-serif'">Toronto, ON. M5T 1G4</SPAN><SPAN style=3D"FONT-SIZE: =
12pt; FONT-FAMILY: 'Times New Roman','serif'"><o:p></o:p></SPAN></P>
<P class=3DMsoNormal><SPAN style=3D"FONT-SIZE: 10pt; FONT-FAMILY: =
'Arial','sans-serif'">416.979.6660 x.463</SPAN><o:p></o:p></P>
<P class=3DMsoNormal><o:p> </o:p></P></DIV></DIV></TD></TR></TBODY></T=
ABLE>To unsubscribe, send an email to <A href=3D"mailto:listserv@si-listser=
v.si.edu">[log in to unmask]</A> with the following commands in =
the body of the email:=20
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