Hi Karen, Your plan to use the attributes and text entries fields sounds good. We just upgraded to TMS 9.35 a couple of years ago and have not really started using those fields yet, although we have been talking about ways to use them more in the near future. Our cataloguing system for numismatics predates our TMS use. We have always catalogued coins in the same format as other art objects in our collection. The denomination is part of the title, for example: "Denarius of Moneyer Lucius Titurius Lucii Filius Sabinus." We use the description field to describe the obverse and reverse, legend, etc.  The mint is created as an Acquisition Constituent. The metal is listed in medium. Region and other geographical info would go in the Geography field on the Context tab. Scholarly references would either be in Curatorial Remarks on the Notes tab, or in Published References on the Documentation tab, depending on the nature of the reference. I don't have TMS 2010, so if that is the version you are converting to, I'm not sure if our screen shots would be useful to you. But if you want a couple of examples let me know. You can call or email me directly.
Terry



Terry L. Segal

Associate Registrar

Detroit Institute of Arts

Phone: (313) 833-7907

Fax: 313-833-2357

________________________________
From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Karen Casey Hines
Sent: Tuesday, June 28, 2011 12:12 PM
To: [log in to unmask]
Subject: Ancient Coins

We are in the process of converting over to TMS and I am wondering if anyone would be willing to share any screen shots of a object records for coins in their database. We have just completed our second iteration and are trying to figure if there is a better way to convert/display coin cataloguing data in TMS, given that the data is quite different than the remaining works in our predominantly fine art collection

Currently our Front Card tab displays only Classification, Date, Dimensions and Current Location. We then set most of the descriptive information such as Obverse/Reverse Description, Expanded, Legend, Translated, Scholarly Reference as Text Entries in the Notes tab; Minting Location and Region in Geography Xrefs field in the Context tab and any remaining information like Denomination, Historical Period, Language, Metal, Language and Minting Official in the Attributes field under the Other tab.

Any thoughts would be greatly appreciated!

Karen

Karen Casey Hines Assistant Registrar Frances Lehman Loeb Art Center
Vassar College Box 703, 124 Raymond Avenue, Poughkeepsie, NY  12604 | T845.437.5249 F845.437.5955
On exhibit June 24-September 4 A Taste for the Modern http://fllac/vassar.edu/

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