Hi Chad,

Thanks so much. This helps greatly since our database is a muddle of everything and neither Ashley, the Collections Manager, nor I were here when TMS was installed.

 

On another note, I wrote about two weeks ago after a training session with Annie, that we need to have all administrative restrictions taken off of TMS at this time. We don’t have an IT dept. and Jennifer Wilson, our CFO, has given full permission to do this. We only have Ashley and I working in TMS and per Annie we have a lot of clean-up etc. to do in the database before we can upgrade to TMS 10. I never heard from anyone so I’m appealing to you to help us expedite this.  Annie said someone there can go into the system and take off all the administrative restrictions for us.

 

Thanks again.

Alice

 

From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Chad Petrovay
Sent: Thursday, September 08, 2011 11:47 AM
To: [log in to unmask]
Subject: Re: Entering Constituents with particles in name

 

Alice,

Names are always complicated because there is more then one naming methodology: in China the family precedes the given name, unlike in Anglo-American formats. I did a quick survey of ULAN and LOC, and in most cases the name of the form "Last, First" moved the "von" to the end of the name:

ie: Brink, Herman van den; or Vecht, Nicholas van de.

This is not a hard and fast run as, there is also "Van Vorhees, Tracy" in the ULAN.

Even famous names, such as "Gogh, Vincent van" and "Vinci, Leonardo da" run counter to collective recognition.

So, in short, there is no right or wrong answer. Keep in mind that the First and Last name fields are for searching purposes, and that unless you have some very customized reports, TMS uses two fields for displaying names: Display Name and Sort Name. If these are done properly, you can have "van" in either the First, Middle and/or Last name fields, and TMS will still function properly.

Hope this helps.

~Chad

On Thu, Sep 8, 2011 at 6:02 PM, Ashley J. Hamilton <[log in to unmask]> wrote:

Hi All,

We are currently using TMS Light 9.35. We are hoping to upgrade to TMS 10 but need to clean up the database which is filled with multiple entries for many constituents. We are wondering how some of you are entering artists’ last names in the constituent module when you have particles in the name e.g. “van or de / Van or De.” How do you enter the full name in the Constituent screen “first, middle and last” names with particles.

 

Thanks for any guidance you can send our way.

 

Alice Botvin

Curatorial Assistant

 

Reading Public Museum

500 Museum Road

Reading, PA 19611

Phone: 610-371-5850  x 253

Fax: 610-378-7962

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