Our curators enter the name any way that they wish, collaborating
with other curatorial departments when they “share” a constituents.
For constituents that lived centuries ago, the particle is not usually entered
in the last name field. Sometimes it is put into the middle name field, others
prefer that the particle follow the first name.
Regardless, all names with particles have the full name entered
in all possible combinations in the Alternate Names area (I don’t know if
you have such an area in TMS Light). That way, users using the Keyfields field
when searching for van Gogh will find the record even though only “Gogh”
is entered in the last name field. This is because the Keyfield is searching
the display name field, the alternate names, the first and last name fields,
and, I believe the Institution field.
By the way, we renamed the “Last name” field to: “Family
name / Surname”. This has helped to reduce duplicate entries for our
Asian names.
Hope this is of some help.
Linda Pulliam
MFA, Boston
From: The Museum System
(TMS) Users [mailto:[log in to unmask]] On Behalf Of Chad
Petrovay
Sent: Thursday, September 08, 2011 11:47 AM
To: [log in to unmask]
Subject: Re: Entering Constituents with particles in name
Alice,
Names are always complicated because there is more then one naming methodology:
in China the family precedes the given name, unlike in Anglo-American formats.
I did a quick survey of ULAN and LOC, and in most cases the name of the form
"Last, First" moved the "von" to the end of the name:
ie: Brink, Herman van den; or Vecht, Nicholas van de.
This is not a hard and fast run as, there is also "Van Vorhees,
Tracy" in the ULAN.
Even famous names, such as "Gogh, Vincent van" and "Vinci,
Leonardo da" run counter to collective recognition.
So, in short, there is no right or wrong answer. Keep in mind that the First
and Last name fields are for searching purposes, and that unless you have some
very customized reports, TMS uses two fields for displaying names: Display Name
and Sort Name. If these are done properly, you can have "van" in
either the First, Middle and/or Last name fields, and TMS will still function
properly.
Hope this helps.
~Chad
On Thu, Sep 8, 2011 at 6:02 PM, Ashley J. Hamilton <[log in to unmask]>
wrote:
Hi
All,
We
are currently using TMS Light 9.35. We are hoping to upgrade to TMS 10 but need
to clean up the database which is filled with multiple entries for many
constituents. We are wondering how some of you are entering artists’ last
names in the constituent module when you have particles in the name e.g.
“van or de / Van or De.” How do you enter the full name in the
Constituent screen “first, middle and last” names with particles.
Thanks
for any guidance you can send our way.
Alice Botvin
Curatorial Assistant
Reading Public Museum
500 Museum Road
Reading, PA 19611
Phone: 610-371-5850 x
253
Fax: 610-378-7962
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