Thanks all. You’ve been very helpful. We do have the
Alternate Name and we can use that as well. We have been entering as specified
below but it seems that each of the previous interns and volunteers who where
enlisted used their own methods with no uniformity. Lots to clean up.
Alice
From: The Museum System
(TMS) Users [mailto:[log in to unmask]] On Behalf Of Lenk,
Alexis
Sent: Thursday, September 08, 2011 12:33 PM
To: [log in to unmask]
Subject: Re: Entering Constituents with particles in name
Hi Alice,
If you can get your hand on a copy of the Anglo-American
Cataloguing Rules (AACR2), section 22.5D1 goes into specifics of how to index
last names with articles/prepositions. They divide the rules by nationality and
while they don’t take TMS subfields into account, they do clearly explain
when the articles/prepositions should be capitalized and included as part of
the last name and when they shouldn’t. The rules in here will mirror the
examples Chad mentioned seeing in the Library of Congress authorities.
In general, they recommend that Dutch names would include the
article or preposition at the end of the name (e.g Gogh, Vincent van) while
English, modern Italian, German and French names generally include them as part
of the last name (e.g. Della Bella, Stefano).
We don’t use the Middle Name field, so in the case of Van
Gogh, he is indexed in our TMS as First Name: Vincent van; Last Name: Gogh. For
Della Bella it would be First Name: Stefano; Last Name: Della Bella.
Hope that helps.
Alexis Lenk
TMS Administrator
617-384-6762
Harvard Art Museums
32 Quincy Street, Cambridge, MA 02138
www.harvardartmuseums.org
From: The Museum System
(TMS) Users [mailto:[log in to unmask]] On Behalf Of Chad
Petrovay
Sent: Thursday, September 08, 2011 11:47 AM
To: [log in to unmask]
Subject: Re: Entering Constituents with particles in name
Alice,
Names are always complicated because there is more then one naming methodology:
in China the family precedes the given name, unlike in Anglo-American formats.
I did a quick survey of ULAN and LOC, and in most cases the name of the form
"Last, First" moved the "von" to the end of the name:
ie: Brink, Herman van den; or Vecht, Nicholas van de.
This is not a hard and fast run as, there is also "Van Vorhees,
Tracy" in the ULAN.
Even famous names, such as "Gogh, Vincent van" and "Vinci,
Leonardo da" run counter to collective recognition.
So, in short, there is no right or wrong answer. Keep in mind that the First
and Last name fields are for searching purposes, and that unless you have some
very customized reports, TMS uses two fields for displaying names: Display Name
and Sort Name. If these are done properly, you can have "van" in
either the First, Middle and/or Last name fields, and TMS will still function
properly.
Hope this helps.
~Chad
On Thu, Sep 8, 2011 at 6:02 PM, Ashley J. Hamilton <[log in to unmask]>
wrote:
Hi
All,
We
are currently using TMS Light 9.35. We are hoping to upgrade to TMS 10 but need
to clean up the database which is filled with multiple entries for many
constituents. We are wondering how some of you are entering artists’ last
names in the constituent module when you have particles in the name e.g.
“van or de / Van or De.” How do you enter the full name in the
Constituent screen “first, middle and last” names with particles.
Thanks
for any guidance you can send our way.
Alice Botvin
Curatorial Assistant
Reading Public Museum
500 Museum Road
Reading, PA 19611
Phone: 610-371-5850 x
253
Fax: 610-378-7962
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