We enter the particle in the last name field, but edit the alpha sort to follow guidelines set by our publications/editorial department. Jeri Jeri Moxley Manager, Collection and Exhibition Technologies The Museum of Modern Art 11 West 53 Street, New York, NY 10019-5497 Tel. (212) 708-9599 Fax. (212) 333-1102 On Thu, Sep 8, 2011 at 12:33 PM, Lenk, Alexis <[log in to unmask]>wrote: > Hi Alice,**** > > ** ** > > If you can get your hand on a copy of the Anglo-American Cataloguing Rules > (AACR2), section 22.5D1 goes into specifics of how to index last names with > articles/prepositions. They divide the rules by nationality and while they > don’t take TMS subfields into account, they do clearly explain when the > articles/prepositions should be capitalized and included as part of the last > name and when they shouldn’t. The rules in here will mirror the examples > Chad mentioned seeing in the Library of Congress authorities.**** > > ** ** > > In general, they recommend that Dutch names would include the article or > preposition at the end of the name (e.g Gogh, Vincent van) while English, > modern Italian, German and French names generally include them as part of > the last name (e.g. Della Bella, Stefano).**** > > ** ** > > We don’t use the Middle Name field, so in the case of Van Gogh, he is > indexed in our TMS as First Name: Vincent van; Last Name: Gogh. For Della > Bella it would be First Name: Stefano; Last Name: Della Bella.**** > > ** ** > > Hope that helps.**** > > ** ** > > Alexis Lenk**** > > TMS Administrator**** > > 617-384-6762**** > > [log in to unmask]**** > > ** ** > > Harvard Art Museums**** > > 32 Quincy Street, Cambridge, MA 02138**** > > www.harvardartmuseums.org**** > > ** ** > > ** ** > > ** ** > > ** ** > > *From:* The Museum System (TMS) Users [mailto:[log in to unmask]] > *On Behalf Of *Chad Petrovay > *Sent:* Thursday, September 08, 2011 11:47 AM > *To:* [log in to unmask] > *Subject:* Re: Entering Constituents with particles in name**** > > ** ** > > Alice, > > Names are always complicated because there is more then one naming > methodology: in China the family precedes the given name, unlike in > Anglo-American formats. I did a quick survey of ULAN and LOC, and in most > cases the name of the form "Last, First" moved the "von" to the end of the > name: > > ie: Brink, Herman van den; or Vecht, Nicholas van de. > > This is not a hard and fast run as, there is also "Van Vorhees, Tracy" in > the ULAN. > > Even famous names, such as "Gogh, Vincent van" and "Vinci, Leonardo da" run > counter to collective recognition. > > So, in short, there is no right or wrong answer. Keep in mind that the > First and Last name fields are for searching purposes, and that unless you > have some very customized reports, TMS uses two fields for displaying names: > Display Name and Sort Name. If these are done properly, you can have "van" > in either the First, Middle and/or Last name fields, and TMS will still > function properly. > > Hope this helps. > > ~Chad**** > > On Thu, Sep 8, 2011 at 6:02 PM, Ashley J. Hamilton < > [log in to unmask]> wrote:**** > > Hi All,**** > > We are currently using TMS Light 9.35. We are hoping to upgrade to TMS 10 > but need to clean up the database which is filled with multiple entries for > many constituents. We are wondering how some of you are entering artists’ > last names in the constituent module when you have particles in the name > e.g. “van or de / Van or De.” How do you enter the full name in the > Constituent screen “first, middle and last” names with particles.**** > > **** > > Thanks for any guidance you can send our way.**** > > **** > > Alice Botvin**** > > Curatorial Assistant**** > > **** > > Reading Public Museum**** > > 500 Museum Road**** > > Reading, PA 19611**** > > Phone: 610-371-5850 x 253**** > > Fax: 610-378-7962**** > > [log in to unmask]**** > > **** > > To unsubscribe, send an email to [log in to unmask] with the > following commands in the body of the email: **** > > signoff TMSUSERS **** > > // eoj **** > > You will receive a confirmation that your subscription has been removed. * > *** > > ** ** > > To unsubscribe, send an email to [log in to unmask] with the > following commands in the body of the email: **** > > signoff TMSUSERS **** > > // eoj **** > > You will receive a confirmation that your subscription has been removed. * > *** > To unsubscribe, send an email to [log in to unmask] with the > following commands in the body of the email: > > signoff TMSUSERS > > // eoj > > You will receive a confirmation that your subscription has been removed. > To unsubscribe, send an email to [log in to unmask] with the following commands in the body of the email: signoff TMSUSERS // eoj You will receive a confirmation that your subscription has been removed.