Thanks so much. We’ve gotten really helpful info. From all.
From: The Museum System
(TMS) Users [mailto:[log in to unmask]] On Behalf Of Moxley,
Jeri
Sent: Friday, September 09, 2011 3:49 PM
To: [log in to unmask]
Subject: Re: Entering Constituents with particles in name
We enter the particle in the last name field, but edit the
alpha sort to follow guidelines set by our publications/editorial department.
Jeri
Jeri
Moxley
Manager,
Collection and Exhibition Technologies
The Museum of Modern Art
11 West 53 Street, New York, NY 10019-5497
Tel. (212) 708-9599 Fax. (212) 333-1102
On Thu, Sep 8, 2011 at 12:33 PM, Lenk, Alexis <[log in to unmask]> wrote:
Hi Alice,
If you can get your hand on a copy of
the Anglo-American Cataloguing Rules (AACR2), section 22.5D1 goes into
specifics of how to index last names with articles/prepositions. They divide
the rules by nationality and while they don’t take TMS subfields into account,
they do clearly explain when the articles/prepositions should be capitalized
and included as part of the last name and when they shouldn’t. The rules in
here will mirror the examples Chad mentioned seeing in the Library of Congress
authorities.
In general, they recommend that Dutch
names would include the article or preposition at the end of the name (e.g
Gogh, Vincent van) while English, modern Italian, German and French names
generally include them as part of the last name (e.g. Della Bella, Stefano).
We don’t use the Middle Name field, so
in the case of Van Gogh, he is indexed in our TMS as First Name: Vincent van;
Last Name: Gogh. For Della Bella it would be First Name: Stefano; Last Name:
Della Bella.
Hope that helps.
Alexis Lenk
TMS Administrator
Harvard Art Museums
32 Quincy Street, Cambridge, MA 02138
From: The
Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Chad
Petrovay
Sent: Thursday, September 08, 2011 11:47 AM
To: [log in to unmask]
Subject: Re: Entering Constituents with particles in name
Alice,
Names are always complicated because there is more then one naming methodology:
in China the family precedes the given name, unlike in Anglo-American formats.
I did a quick survey of ULAN and LOC, and in most cases the name of the form
"Last, First" moved the "von" to the end of the name:
ie: Brink, Herman van den; or Vecht, Nicholas van de.
This is not a hard and fast run as, there is also "Van Vorhees,
Tracy" in the ULAN.
Even famous names, such as "Gogh, Vincent van" and "Vinci,
Leonardo da" run counter to collective recognition.
So, in short, there is no right or wrong answer. Keep in mind that the First
and Last name fields are for searching purposes, and that unless you have some
very customized reports, TMS uses two fields for displaying names: Display Name
and Sort Name. If these are done properly, you can have "van" in
either the First, Middle and/or Last name fields, and TMS will still function
properly.
Hope this helps.
~Chad
On
Thu, Sep 8, 2011 at 6:02 PM, Ashley J. Hamilton <[log in to unmask]>
wrote:
Hi
All,
We
are currently using TMS Light 9.35. We are hoping to upgrade to TMS 10 but need
to clean up the database which is filled with multiple entries for many
constituents. We are wondering how some of you are entering artists’ last names
in the constituent module when you have particles in the name e.g. “van or de /
Van or De.” How do you enter the full name in the Constituent screen “first,
middle and last” names with particles.
Thanks
for any guidance you can send our way.
Alice Botvin
Curatorial Assistant
Reading Public Museum
500 Museum Road
Reading, PA 19611
Phone: 610-371-5850 x
253
Fax: 610-378-7962
To
unsubscribe, send an email to [log in to unmask] with the following commands in
the body of the email:
signoff TMSUSERS
// eoj
You will receive a confirmation that your subscription has been removed.
To
unsubscribe, send an email to [log in to unmask] with the following commands in
the body of the email:
signoff TMSUSERS
// eoj
You will receive a confirmation that your subscription has been removed.
To unsubscribe, send an email to [log in to unmask]
with the following commands in the body of the email:
signoff TMSUSERS
// eoj
You will receive a confirmation that your subscription has been removed.
To unsubscribe, send an email to [log in to unmask] with
the following commands in the body of the email:
signoff TMSUSERS
// eoj
You will receive a confirmation that your subscription has been removed.
signoff TMSUSERS
// eoj
You will receive a confirmation that your subscription has been removed.