Hi all,

I wanted to see how others are dealing with the following.  

 

Within our overall collection are named groups of objects: the John Doe
collection of European paintings, the Barbara and Susie Smith
collection.  In some cases, the collection is named after the donor and
we of course, have constituent records for them-John Doe gave us the
John Doe collection and there is a John Doe constituent record so we can
easily find all works in the John Doe Collection.

 

However in some instances, a donor has given work to create a named
collection in honor of someone else: Gift of Sue Smith to the Mary and
Amy Jones Collection.  In this case currently we have a
constituent/donor record for Sue Smith but no constituent records for
Mary and Amy Jones. We're debating whether to set up constituent records
for them or just putting a note in Sue Smith's record that explains who
Mary and Amy Jones are and why the named collection. Technically a
credit line search in their names would bring up everything in the Mary
and Amy Jones Collection but I worry if that's the best way to track
those things.

 

Related to this is the issue of donations in honor of someone.  If Sue
Smith gives a work in honor of Betsy Smith do you create a constituent
record for Betsy and what role do you assign her?

 

Thanks in advance for any and all examples.

 

Margaret Bullock

 

 

Margaret Bullock | TACOMA ART MUSEUM

Curator of Collections and Special Exhibitions

 

T: 253.272.4258 x3019

1701 Pacific Avenue, Tacoma, Washington 98402

www.TacomaArtMuseum.org

 

 

celebrating his art and inspirations | Dale Chihuly's Northwest | on
view through September 25

 


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