Hi,

I am looking for any advice from TMS institutions that use DAMS. We are in the middle of an integration project, Extensis/TMS, and would like to know how other places organize their image folders. Our initial thought was to organize by object ID, each object having its' own folder, the most recent recommendation is a directory structure that is chronological - date of capture.

Many thanks,

Liana


Liana Radvak
Manager, Collection Information & Resources
Art Gallery of Ontario
317 Dundas St. West
Toronto, ON. M5T 1G4
416.979.6660 x.463


From: Vuleta, Virginia
Sent: September 22, 2011 10:03 AM
To: Radvak, Liana
Subject: Update on Portfolio progress

Image Resources have finally agreed to move ahead with using Object Number as the master field between TMS and Portfolio, and to reorganize the image catalogs from the CD/DVD based directory structure to a chronological structure (i.e., Images\YYYY\YYYYMM).

I'm going to bring in an extra body to work on the file migrations, but it's going to take a lot of searching (since the image files don't have date information embedded in metadata, I expect the person will have to cross reference TMS to decide where to move images).  Do you know of anyone who has the right combination of skills and would be interested in a temporary position?

We can't implement the TMS scripting until the directories are restructured, so I want to get this going quickly.

Virginia Vuleta, PMP
Deputy Director, IT & New Media
Art Gallery of Ontario
317 Dundas Street West
Toronto, ON M5T 1G4
416.979.6660 x.244


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