With the DAMS and TMS  managing access structured directories exist primarily for legibility and cleanliness –  with modern OS’s you could just put all of your  dedicated TMS images into a single directory and not worry about it.  For captures (master and derivatives),  a date based folder structure is generally quite effective, I’m not so sure about trying to define specific folders for each object based on ID , seems like you’d end up with a lot of extra folders and work.  Leverage the metadata in Portfolio for that (e..g prepared searches or galleries) to find these assets.

Although geared towards commercial workflows, Peter Krogh’s the DAM book is has valuable, sensible advice on folder structure and file naming. http://www.thedambook.com/

Peter Dueker
Head of Digital Imaging Services
Division of Imaging and Visual Services
National Gallery of Art, Washington D.C.



On 9/22/11 12:45 PM, "Ryan Donahue" <[log in to unmask]">[log in to unmask]> wrote:

We have an uploader that pushes images from our Dam to tms. It puts them in folders by date Transferred to tms. The uploaded is a combo of a dam asset action and script that preps the media loader access db. 

Sent from my iPhone

On Sep 22, 2011, at 12:25 PM, Hassan Najjar <[log in to unmask]">[log in to unmask]> wrote:

This is a question I need the answer to as well. Is there a software package that allows you manage this?
 
Thanks!
 

From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Radvak, Liana
Sent: Thursday, September 22, 2011 12:05 PM
To: [log in to unmask]">[log in to unmask]
Subject: Another DAM Question!
 
Hi,
 
I am looking for any advice from TMS institutions that use DAMS. We are in the middle of an integration project, Extensis/TMS, and would like to know how other places organize their image folders. Our initial thought was to organize by object ID, each object having its’ own folder, the most recent recommendation is a directory structure that is chronological – date of capture.
 
Many thanks,
 
Liana
 
 
Liana Radvak
Manager, Collection Information & Resources
Art Gallery of Ontario
317 Dundas St. West
Toronto, ON. M5T 1G4
416.979.6660 x.463
 
 

From: Vuleta, Virginia
Sent: September 22, 2011 10:03 AM
To: Radvak, Liana
Subject: Update on Portfolio progress
 
Image Resources have finally agreed to move ahead with using Object Number as the master field between TMS and Portfolio, and to reorganize the image catalogs from the CD/DVD based directory structure to a chronological structure (i.e., Images\YYYY\YYYYMM).
 
I’m going to bring in an extra body to work on the file migrations, but it’s going to take a lot of searching (since the image files don’t have date information embedded in metadata, I expect the person will have to cross reference TMS to decide where to move images).  Do you know of anyone who has the right combination of skills and would be interested in a temporary position?
 
We can’t implement the TMS scripting until the directories are restructured, so I want to get this going quickly.
 
Virginia Vuleta, PMP
Deputy Director, IT & New Media
Art Gallery of Ontario
317 Dundas Street West
Toronto, ON M5T 1G4
416.979.6660 x.244
 
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