Hi Ariana, How do you pull off a search for 'acquisition-related role=”Honorand” and display name' ? Without that search returning records where that person is the Donor and someone else is the Honorand? This is an issue we're trying to find a way around. Jeri On Wed, Sep 14, 2011 at 12:35 PM, French, Ariana <[log in to unmask]>wrote: > Hi Margaret,**** > > ** ** > > For works given in honor of someone, our policy is to create (or link) the > constituent to the object record and assign them an acquisition-related role > of “Honorand.” The info is typically included in the credit line, but in > case not, we are still able to consistently retrieve objects or constituents > by searching on acquisition-related role=”Honorand” and display name.**** > > ** ** > > All best,**** > > ** ** > > Ariana**** > > ** ** > > *From:* The Museum System (TMS) Users [mailto:[log in to unmask]] > *On Behalf Of *Margaret Bullock > *Sent:* Wednesday, September 14, 2011 12:05 PM > *To:* [log in to unmask] > *Subject:* Named collections as constituents?**** > > ** ** > > Hi all,**** > > I wanted to see how others are dealing with the following. **** > > ** ** > > Within our overall collection are named groups of objects: the John Doe > collection of European paintings, the Barbara and Susie Smith collection. > In some cases, the collection is named after the donor and we of course, > have constituent records for them—John Doe gave us the John Doe collection > and there is a John Doe constituent record so we can easily find all works > in the John Doe Collection.**** > > ** ** > > However in some instances, a donor has given work to create a named > collection in honor of someone else: Gift of Sue Smith to the Mary and Amy > Jones Collection. In this case currently we have a constituent/donor record > for Sue Smith but no constituent records for Mary and Amy Jones. We’re > debating whether to set up constituent records for them or just putting a > note in Sue Smith’s record that explains who Mary and Amy Jones are and why > the named collection. Technically a credit line search in their names would > bring up everything in the Mary and Amy Jones Collection but I worry if > that’s the best way to track those things.**** > > ** ** > > Related to this is the issue of donations in honor of someone. If Sue > Smith gives a work in honor of Betsy Smith do you create a constituent > record for Betsy and what role do you assign her?**** > > ** ** > > Thanks in advance for any and all examples.**** > > ** ** > > Margaret Bullock**** > > ** ** > > ** ** > > *Margaret Bullock | TACOMA **ART **MUSEUM* > > Curator of Collections and Special Exhibitions**** > > ** ** > > T: 253.272.4258 x3019**** > > 1701 Pacific Avenue, Tacoma, Washington 98402**** > > www.TacomaArtMuseum.org**** > > ** ** > > ** ** > > celebrating his art and inspirations | *Dale Chihuly’s Northwest** |** *on > view through September 25**** > > ** ** > > To unsubscribe, send an email to [log in to unmask] with the > following commands in the body of the email: **** > > signoff TMSUSERS **** > > // eoj **** > > You will receive a confirmation that your subscription has been removed.** > ** > To unsubscribe, send an email to [log in to unmask] with the > following commands in the body of the email: > > signoff TMSUSERS > > // eoj > > You will receive a confirmation that your subscription has been removed. > To unsubscribe, send an email to [log in to unmask] with the following commands in the body of the email: signoff TMSUSERS // eoj You will receive a confirmation that your subscription has been removed.