Laura, from the time we froze data entry into Argus to the time we went live with TMS, it was 9 days.
Tracking the locations of objects being moved during that time was paramount. I set up a Microsoft Access database with just the location fields to be tracked (Acc#, maker, title, new location, date moved, type of movement, and handler). Other information to be changed (curatorial or conservation) was collected via a paper trail or e-mail notification. Once we went live with TMS, that data was entered retroactively.
Good luck with the final steps. Believe me, it was worth it!!!
Christine Droll
Collections Database Administrator
The Nelson-Atkins Museum of Art
4525 Oak Street
Kansas City, MO 64111-1873
t: 816.751.1333
f: 816.751.0499
From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Wenzel, Laura
Sent: Friday, May 11, 2012 1:19 PM
To: [log in to unmask]
Subject: Tracking forms used during conversion data freeze
Hello all,
We are fast approaching our conversion from Argus to TMS and will be freezing our data next week. My colleagues and I are strategizing how best to track all database transactions in the interim, and I was wondering if anyone might have an example of a form used for this purpose? We want to ensure that nothing slips through the cracks! Many thanks for your input.
Best regards,
Laura Wenzel
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