The Smithsonian discourages the use of shared accounts. Everyone here at the National Portrait Gallery has to have their own network account in order to get a TMS account. We used to have shared accounts, and I now regret it when I see “Intern” in the audit trail.
Sue Garton
Data Administrator
National Portrait Gallery
(202) 633-8554
From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Moxley, Jeri
Sent: Monday, April 30, 2012 6:10 PM
To: [log in to unmask]
Subject: Re: user login creation
We have a slew of intern accounts, prefaced by the department the intern works with and a number at the end of the login name since a single department may have several interns at any one point in time. We keep records of each intern class and are able to recognize by loginID and date which intern made any given entry that appears in the audit trail.
Jeri
Jeri Moxley
Manager, Collection and Exhibition Technologies
The Museum of Modern Art
11 West 53 Street, New York, NY 10019-5497
Tel. (212) 708-9599 Fax. (212) 333-1102
On Mon, Apr 30, 2012 at 5:56 PM, Chad Petrovay <[log in to unmask]> wrote:
I agree with Rick. A single login is more convenient, but the downside is that when you look at record creation or audit trail entries, the only value you will see is "Intern" - which is not helpful. ~Chad
On Mon, Apr 30, 2012 at 3:38 PM, Lathrop, Richard (Contractor) <[log in to unmask]> wrote:
From an security/audit perspective having individual username\passwords are always the preferred method.
Rick
From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Diane Lee
Sent: Monday, April 30, 2012 3:27 PM
To: [log in to unmask]
Subject: user login creation
Hello all,
I am working on tweaking our security levels due to a change in departmental structure and need, and also due to an impending upgrade to 2010, and was curious about something when I was reviewing our current user list: does anyone create new user logins for individual interns/volunteers? Or do you use an overall “Intern” login for everyone to use as they come and go? And pro/cons to doing either? (We’ve currently just got a generic “Intern” login at the moment.)
I’d be interested in input – thanks!
Diane.
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Diane Lee Collections Manager The Connecticut Historical Society One Elizabeth Street Hartford, CT 06105 Fax: (860) 236-2664 |
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